Administrative Assistant

Langan Engineering & Environmental Services; Parsippany-Troy Hills (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Langan is seeking an Administrative Assistant to join its Parsippany office. This role provides essential administrative support to the entire office and partners with office leadership on project-driven tasks that drive operational success.

Responsibilities include scheduling, arranging travel, maintaining calendars, handling inquiries, and producing reports and presentations. Ideal candidate has 0–2 years in an administrative role and strong organizational skills.

Qualifications

• 0–2 years of Administrative Assistant experience
• Ability to maintain confidentiality
• Strong initiative and flexibility
• Excellent communication and interpersonal skills
• Strong attention to detail with analytical, multitasking, organizational, and judgment capabilities
• Ability to work independently and in a team

Responsibilities

• Schedules and coordinates meetings, events, interviews, and appointments
• Arranges complex travel plans and itineraries
• Maintains calendars and assists office management with daily priorities
• Retrieves and distributes messages and assists callers with inquiries
• Provides administrative support with filing, photocopying, scanning and faxing; prepares responses and distributes mailings
• Creates, edits and formats PowerPoint presentations, reports, and proposals
• Maintains contact lists, files, databases, and documents
• Assists with timesheets and expense reports; back-up for office services, IT, Marketing and HR

Skills

Administrative support

Confidentiality

Initiative

Communication

Multitasking

Organizational skills

Job description

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.

Job Summary

Langan is seeking anAdministrative Assistant to join its collaborative team in Parsippany, NJ. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success.

Job Responsibilities

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;
• Arranges complex and detailed travel plans and itineraries;
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;
• Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings;
• Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material;
• Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents;
• Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;
• Assists with timely submission of employee timesheets and expense reports;
• Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed; and
• Performs other duties as requested.

Qualifications

• 0 - 2 years of Administrative Assistant experience, preferably within the Professional Services sector;
• Ability to maintain confidentiality;
• Strong sense of initiative and flexibility;
• Excellent communication and interpersonal skills;
• Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and
• Ability to work effectively independently and in a team environment.

Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.

Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more!

Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans. We believe that an inclusive workplace is essential for the well-being and success of our employees.

Certain US jurisdictions require Langan to include an estimate of salary or hourly ranges. Actual compensation may vary based on factors such as related work experience, location, market conditions, education/training, certifications and other credentials, as well as applicable knowledge and skills. Certain roles may be eligible for overtime and participation in the firm's annual bonus and performance review program. Bonuses are discretionary and based on individual job performance and the profitability of the firm. Employees are also eligible to receive up to 20 days of paid vacation time, 10 days of paid sick time and 10 paid holidays throughout the year. Eligibility and actual paid time off may vary based on local law and factors such as hours worked, related work experience and level.

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