Administrative Assistant

Langan Engineering & Environmental Services; Salt Lake City (UT); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off

Educational reimbursement

Job summary

Langan Engineering & Environmental Services is seeking an Administrative Assistant in Salt Lake City, UT. The role provides essential support to the office leadership and enables smooth operations across projects and proposals.

Ideal candidates bring 2+ years of admin experience in professional services, strong MS Office and CRM skills, and excellent communication. This full-time position offers competitive benefits and a collaborative team environment.

Qualifications

• High School diploma required; Bachelor's degree preferred.
• 2+ years of Administrative Assistant experience, preferably within professional services, engineering, or related industries.
• Proficiency with Microsoft Office Suite and experience utilizing business systems such as Microsoft Dynamics CRM or similar CRM platforms.

Responsibilities

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments.
• Arranges complex and detailed travel plans and itineraries.
• Maintains calendars and assists office management with daily priorities.
• Retrieves and distributes phone messages and assists callers with inquiries.
• Provides administrative support with filing, photocopying, scanning; drafts responses and distributes mailings.
• Composes and edits plans, specs, reports, memoranda and correspondence; prepares printed reports and other materials.
• Maintains corporate contact lists, files, databases, and records.
• Creates, edits and formats PowerPoint presentations, technical reports and proposals.
• Assists with timely submission of employee timesheets and expense reports.
• Acts as back-up for office services, IT, Marketing and HR; performs other duties as requested.

Skills

Communication

Interpersonal skills

Attention to detail

Analytical thinking

Multitasking

Organizational skills

Education

High School diploma

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Dynamics CRM

Job description

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.

Job Summary

Langan is seeking an Administrative Assistant to join its collaborative team in Salt Lake City, UT. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success.

Job Responsibilities

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;
• Arranges complex and detailed travel plans and itineraries;
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;
• Provides administrative support with filing, photocopying, and scanning; Composes timely responses to a variety of written inquiries and distributes mailings;
• Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material;
• Maintains corporate contact lists, files, databases, records and other documents;
• Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;
• Assists with timely submission of employee timesheets and expense reports;
• Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed; and
• Performs other duties as requested.

Qualifications

High School diploma required; Bachelor's degree preferred.

2+ years of Administrative Assistant experience, preferably within the professional services, engineering, consulting, or related industries.

Proficiency with Microsoft Office Suite and experience utilizing business systems such as Microsoft Dynamics CRM or similar client relationship management platforms preferred.

Excellent communication and interpersonal skills.

Strong attention to detail with exceptional analytical, multitasking, organizational, and problem-solving skills.

Ability to work effectively both independently and as part of a collaborative team environment.

Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.

Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more!

Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans. We believe that an inclusive workplace is essential for the well-being and success of our employees.