Administrative Assistant

Citrin-Cooperman-Advisors-LLC; Braintree (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within the Administrative Support department. This role supports Office Manager and Regional Office Director in daily operations, events, mail handling, meeting coordination, and data management.

The candidate should have 2+ years of administrative experience, be tech-savvy with MS Office and Excel, and possess strong organizational and communication skills.

Qualifications

• 2+ years of administrative experience.
• Proficient with Microsoft Office; strong Excel functions knowledge.
• Able to multi-task and work with attention to detail.
• Strong verbal and written communication skills.
• Capacity to work overtime as needed.

Responsibilities

• Maintain front office operations with reception coverage and visitor experience.
• Keep office in a clean, welcoming state for guests and staff.
• Plan and coordinate events with cross-functional teams and external vendors.
• Process incoming/outgoing mail and arrange shipping methods.
• Assist Office Manager with meetings, booking spaces, meals, and room setup.
• Monitor office inventory and assist with replenishment.
• Update and maintain client databases and admin mailboxes.
• Support Tax Operations during peak periods and assist onboarding processes.
• Leverage AI tools to improve workflows and productivity.
• Handle ad-hoc projects as needed.

Skills

Team player

Attention to detail

Verbal communication

Written communication

Multi-tasking

Tools

Microsoft Office

Excel

Job description

Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem-solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department. They’re responsible for assisting in all aspects of office conditions, ensuring workflow, fostering the CC culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD).Responsibilities are, but not limited to:Maintain front office operations by providing reception desk coverage, managing incoming telephone calls, directing inquiries, and ensuring a professional and welcoming experience for visitors.Maintain clean and welcoming general office conditions for guests and team members.Lead event planning and execution efforts, coordinating cross-functional teams, external vendors, and event logistics to successfully support organizational goals and engagement initiatives.Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.Communicate common office inventory usage and replenishment needs to the OM.Monitor and manage pooled administration mailboxes.Manage client data updates by assisting with and maintaining a multitude of databases.Provide supplemental administrative and operational support to Tax Operations during peak periods to help ensure seamless workflow and timely completion of deliverables.Leverage AI-powered tools and technologies to improve operational efficiency, streamline workflows, enhance productivity, and support data-driven decision-making across business functions.Assist with new client onboarding procedures.Assist with ad-hoc projects (as needed).The ideal candidate must:Have 2+ years of administrative experience (professional services environment preferred).Be tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting.Be a team player with the ability to multi-task and pay strong attention to detail.Possess strong organizational skills, including but not limited to verbal and written communication skills.Have the capacity to work overtime (as needed).In-office requirement based on specific office location.