Administrative Assistant — Office & Operations Support

Pipeline Supply Service LLC; Rock Springs (WY); On-site; USD 42,000 - 52,000; Full time

Job summary

PSS Industrial Group is seeking an Administrative Assistant to provide clerical support to field and management staff. Responsibilities include answering calls, coordinating mail, scheduling meetings, and organizing travel as needed.

The role requires a high school diploma, 2+ years of secretarial experience, and strong typing with confidentiality. Proficiency in MS Office and a detail-oriented mindset are essential for success in a fast-paced office environment.

Qualifications

• High School diploma or G.E.D. is required.
• Minimum 2+ years of secretarial/clerical experience.
• Must type 50 wpm with 200 strokes per minute editing precision.
• Discretion with confidential information is essential.
• Detail oriented, highly organized, able to work independently.
• Strong time management, follow-up and presentation skills.

Responsibilities

• Answer and direct phone calls; take messages and forward as needed.
• Coordinate mail, packages, and deliveries with admin staff.
• Perform data entry, filing, photocopying, and scanning.
• Schedule meetings, appointments, and events for office staff.
• Assist in organizing meeting rooms and equipment for presentations.
• Serve as liaison between departments to facilitate communication.
• Provide customer service to clients and guests; handle inquiries.
• Coordinate travel arrangements for personnel when required.
• Prepare reports, presentations, and other materials as needed.
• Take and distribute meeting minutes; follow up on action items.
• Assist with special projects and tasks as assigned by management.

Skills

Communication skills

Multi-tasking

Time management

Presentation skills

Data entry

Discretion/confidentiality

Education

High School/G.E.D.

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

PSS Industrial Group is seeking an Administrative Assistant to provide clerical support to field and management staff. Responsibilities include answering calls, coordinating mail, scheduling meetings, and organizing travel as needed.

The role requires a high school diploma, 2+ years of secretarial experience, and strong typing with confidentiality. Proficiency in MS Office and a detail-oriented mindset are essential for success in a fast-paced office environment.