Administrative Assistant

Pipeline Supply Service LLC; Rock Springs (WY); On-site; USD 42,000 - 52,000; Full time

Job summary

PSS Industrial Group is seeking an Administrative Assistant to provide clerical support to field and management staff. Responsibilities include answering calls, coordinating mail, scheduling meetings, and organizing travel as needed.

The role requires a high school diploma, 2+ years of secretarial experience, and strong typing with confidentiality. Proficiency in MS Office and a detail-oriented mindset are essential for success in a fast-paced office environment.

Qualifications

• High School diploma or G.E.D. is required.
• Minimum 2+ years of secretarial/clerical experience.
• Must type 50 wpm with 200 strokes per minute editing precision.
• Discretion with confidential information is essential.
• Detail oriented, highly organized, able to work independently.
• Strong time management, follow-up and presentation skills.

Responsibilities

• Answer and direct phone calls; take messages and forward as needed.
• Coordinate mail, packages, and deliveries with admin staff.
• Perform data entry, filing, photocopying, and scanning.
• Schedule meetings, appointments, and events for office staff.
• Assist in organizing meeting rooms and equipment for presentations.
• Serve as liaison between departments to facilitate communication.
• Provide customer service to clients and guests; handle inquiries.
• Coordinate travel arrangements for personnel when required.
• Prepare reports, presentations, and other materials as needed.
• Take and distribute meeting minutes; follow up on action items.
• Assist with special projects and tasks as assigned by management.

Skills

Communication skills

Multi-tasking

Time management

Presentation skills

Data entry

Discretion/confidentiality

Education

High School/G.E.D.

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

Job Description: Role Summary The Administrative Assistant will report directly to the _Branch Manager____________ and will provide administrative and clerical support to field and management staff.

Key Results Areas

• Answer and direct phone calls, taking messages and forwarding calls when necessary
• Partner with all admin and clerical staff on incoming and outgoing mail, packages, and deliveries
• Perform basic administrative tasks, such as data entry, filing, photocopying, and scanning documents
• schedule and coordinate appointments, meetings, and events for the office staff
• Assist in organizing and setting up meeting rooms and necessary equipment for presentations
• Act as a liaison between different departments and team members, facilitating effective communication
• Provide excellent customer service to clients and guests, addressing their inquiries and concerns
• Assist in coordinating travel arrangements and accommodations for company personnel when required
• Help with the preparation of reports, presentations, and other materials as needed
• Take and distribute meeting minutes and follow up on action items as directed
• Assist in special projects and tasks as assigned by management

Skills & Qualifications

• High School Graduate and/or G.E.D
• 2+ years secretarial/clerical responsibilities
• Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute
• Utilize good judgment and discretion in the handling of confidential information
• Must be detail oriented, highly organized, and can work independently
• Ability to manage multiple and shifting priorities with strong follow-up skills
• Excellent project management, time management and presentation skills
• Excellent oral and written communication skills coupled with strong interpersonal skills
• Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe

Company Statement

Company Statement: PSS Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Welcome to PSS Industrials Careers! PSS Industrial Group is a leading service provider and distributor of specialty equipment, MRO supplies and material handling solutions to the entire energy market value chain, including the upstream, midstream and downstream sectors, as well as industrial markets.