Administrative Assistant & Office Operations Coordinator

Aviara Healthcare Center; Encinitas (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Aviara Healthcare Center in Encinitas, California seeks an administrative associate to maintain daily office operations, manage schedules, and support leadership with clerical tasks.

The role requires a high school diploma or GED, proficient Excel skills, accurate data entry at 40 wpm, and the ability to handle confidential information in a healthcare setting. This on-site position offers steady hours and opportunities to contribute to patient services and organizational efficiency.

Qualifications

• High school diploma or GED required.
• Ability to read, analyze, and interpret general business materials.
• Ability to write reports and correspondence.
• Must be able to type at least 40 words per minute.

Responsibilities

• Receive and follow schedule/instructions from supervisor.
• Assist in organizing and directing administrative activities.
• Maintain minutes of meetings and file as necessary.
• Support community relations and office communications.
• Assist in HR and payroll duties.
• Ensure adequate supplies and equipment for day-to-day operations.
• Record incidents and maintain confidentiality.

Skills

Clerical skills

Excel

Typing

Data entry

Education

High school diploma or GED

Tools

10-key calculator

Job description

Aviara Healthcare Center in Encinitas, California seeks an administrative associate to maintain daily office operations, manage schedules, and support leadership with clerical tasks.

The role requires a high school diploma or GED, proficient Excel skills, accurate data entry at 40 wpm, and the ability to handle confidential information in a healthcare setting. This on-site position offers steady hours and opportunities to contribute to patient services and organizational efficiency.