C-Suite Administrative Assistant (Temp) - Healthcare

Neighborhood-Healthcare; Escondido (CA); On-site; USD 32,000 - 44,000; Full time

Job summary

Neighborhood Healthcare is seeking an Administrative Assistant for a temporary 3‑month assignment in Escondido, CA. The role provides comprehensive administrative support to the C‑Suite and department managers, ensuring proactive, organized operations in a fast-paced environment.

Requires a high school diploma or GED and at least 2 years of office experience; healthcare setting experience is preferred. Strong communication, confidentiality, and MS Office skills are essential for success.

Qualifications

• High school diploma or GED is required.
• Minimum 2 years of office experience.
• Experience as Administrative Assistant or in healthcare setting preferred.
• Strong written and verbal communication; MS Office proficiency.

Responsibilities

• Greet and direct visitors and staff.
• Answer all incoming calls promptly and professionally.
• Open, date stamp and distribute incoming mail; prepare and add postage to outgoing mail.
• Schedule catering for meetings as requested.
• Submit corporate credit card receipts or invoices using finance software.
• Monitor and submit credit card purchases using finance software.
• Maintain office equipment and place service calls as needed.
• Report computer, phone problems, and facility issues via the ticketing system.
• Keep track of office supplies and order as needed.
• Receive and process subpoenas and other requests for records.
• Schedule conference room reservations and support leadership meetings.
• Coordinate and schedule travel arrangements for leadership and managerial staff.
• Organize, arrange, and clean up meetings, training and events.
• Assist Leadership in organizing monthly Board meetings and trainings.

Skills

Proficient in MS Office

Excellent verbal and written comms

Organizational skills

Discretion and confidentiality

Teamwork and independence

Education

High school diploma or GED

2 years office experience

Healthcare setting experience preferred

Tools

Finance software

Ticketing system

Job description

Neighborhood Healthcare is seeking an Administrative Assistant for a temporary 3‑month assignment in Escondido, CA. The role provides comprehensive administrative support to the C‑Suite and department managers, ensuring proactive, organized operations in a fast-paced environment.

Requires a high school diploma or GED and at least 2 years of office experience; healthcare setting experience is preferred. Strong communication, confidentiality, and MS Office skills are essential for success.