Administrative Assistant — Office Operations & Calendars

DSB SERVICES LLC; Lee's Summit (MO); On-site; USD 32,000 - 48,000; Full time

Job summary

DSB Services LLC is seeking a reliable Administrative Assistant to support day-to-day operations of our CPA firm focused on small business and individual needs. The role requires excellent organizational and communication skills to keep the office running smoothly in a fast-paced environment.

You will draft correspondence, manage calendars, greet clients, and maintain filing systems, both digital and physical, while contributing to ad hoc administrative projects as needed.

Qualifications

• Previous experience in office administration, administrative support, or related role.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities efficiently.
• Excellent written and verbal communication skills.
• Professional demeanor and customer-service mindset.
• Proficiency with basic office technology (email, calendars, document management).

Responsibilities

• Drafting professional correspondence, emails, and internal documents
• Managing calendars, scheduling appointments, and coordinating meetings
• Answering and routing inbound phone calls in a professional manner
• Greeting and assisting clients and visitors (in person or virtually, if applicable)
• Creating, organizing, and maintaining filing systems (digital and physical)
• Assisting with general office tasks and administrative projects as needed
• Supporting the team with ad hoc administrative and clerical duties

Skills

Office administration

Organizational skills

Communication skills

Multitasking

Professional demeanor

Tools

Email

Calendar management

Document management

Job description

DSB Services LLC is seeking a reliable Administrative Assistant to support day-to-day operations of our CPA firm focused on small business and individual needs. The role requires excellent organizational and communication skills to keep the office running smoothly in a fast-paced environment.

You will draft correspondence, manage calendars, greet clients, and maintain filing systems, both digital and physical, while contributing to ad hoc administrative projects as needed.