Administrative Assistant

Grace and Faye Consulting LLC; Hackensack (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Grace and Faye Consulting LLC in Hackensack, NJ is seeking a proactive Administrative Assistant to support a busy accounting team. You will manage calendars, coordinate meetings, prepare financial documents, and handle communications with discretion.

The role requires strong administrative experience in professional services or corporate settings, with an emphasis on reliability, teamwork, and execution in a fast-paced environment.

Qualifications

• Experience providing administrative support in professional services or corporate environments.
• Strong communication, professionalism, and business maturity.
• Ability to adapt to shifting priorities and fluid schedules.

Responsibilities

• Provide day-to-day administrative support to the Controller, Director of Finance, and Senior Accountant.
• Manage calendars, schedule meetings, and coordinate internal and external communications.
• Prepare, organize, and maintain financial documents, reports, and records.
• Assist with data entry, filing, and document management within accounting systems.
• Handle correspondence, phone calls, and general inquiries on behalf of the finance team.
• Support meeting preparation, including agendas, materials, and follow-up notes.
• Help coordinate department workflows, deadlines, and special projects as needed.
• Maintain confidentiality when handling sensitive financial and company information.

Skills

Administrative experience

Team collaboration

Communication skills

Discretion

Proactive execution

Education

High school diploma or equivalent

Job description

We are seeking a proactive and highly organized Administrative Assistanct to support a fast-paced, collaborative accounting team. This role is ideal for someone who thrives in an environment where no two days look the same. The right candidate will be resourceful, reliable, and capable of operating with sound judgment and autonomy while helping keep day-to-day operations running smoothly.

Key Responsibilities:

• Provide day-to-day administrative support to the Controller, Director of Finance, and Senior Accountant
• Manage calendars, schedule meetings, and coordinate internal and external communications
• Prepare, organize, and maintain financial documents, reports, and records
• Assist with data entry, filing, and document management within accounting systems
• Handle correspondence, phone calls, and general inquiries on behalf of the finance team
• Support meeting preparation, including agendas, materials, and follow-up notes
• Help coordinate department workflows, deadlines, and special projects as needed
• Maintain confidentiality when handling sensitive financial and company informatio

What We’re Looking For:

• Strong administrative experience in a law firm, professional services or corporate environment
• Someone who comes from a collaborative, team-oriented workplace with an “all hands on deck” mentality
• Excellent communication skills, professionalism, and business maturity
• Ability to adapt to a fluid schedule and shifting priorities
• High level of reliability, discretion, and trustworthiness
• Energetic, proactive, and execution-focused mindset