Administrative Assistant & Office Operations

Citizen Advocates, Inc.; Village of Malone (NY); On-site; USD 22,000 - 28,000; Full time

Job summary

Citizen Advocates, Inc. is seeking an Administrative Assistant in Malone, NY. This full-time role supports diverse administrative tasks, ensuring positive communication and adherence to established procedures.

The position requires a high school diploma or GED and about one year of secretarial or office-management experience. Hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, with possible changes based on department needs.

Qualifications

• High school diploma or GED required.
• One year of secretarial duties, financial management and staff management preferred.
• Strong communication and writing abilities with confidentiality.

Responsibilities

• Type letters, reports, minutes, agendas, and related documents.
• Answer phones, schedule appointments, run errands, and relay messages.
• Follow safety procedures and operate equipment safely.
• Prepare outgoing mail and correspondence to residents or guardians.
• Sort and route mail and maintain filing systems.
• Attend meetings and take minutes as requested.
• Perform clerical financial duties and maintain employee records.
• Coordinate meetings, conferences, and staffing as needed.

Skills

Communication skills

Writing skills

Multi-tasking

Confidentiality

Education

High school diploma or GED

Job description

Citizen Advocates, Inc. is seeking an Administrative Assistant in Malone, NY. This full-time role supports diverse administrative tasks, ensuring positive communication and adherence to established procedures.

The position requires a high school diploma or GED and about one year of secretarial or office-management experience. Hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, with possible changes based on department needs.