Administrative Assistant & Office Operations

Conroe Independent School District; Conroe (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Conroe Independent School District seeks an experienced administrative assistant to support the department. You will prepare correspondence, maintain files, update policies, and assist with board meeting materials.

The role includes basic bookkeeping, purchasing, inventory, and coordinating travel and scheduling for department staff. Ideal candidates bring a high school diploma or GED, strong keyboarding and data-entry skills, and the ability to multitask in a busy school district environment

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing and file maintenance.
• Ability to use PC software to develop spreadsheets, databases and documents.
• Ability to prioritize workflow and multitask complex administrative activities.
• Strong organizational and interpersonal skills.
• Basic math skills.

Responsibilities

• Prepare correspondence, forms, reports, manuals and presentations for department staff.
• Compile, maintain and file reports, records and documents as required.
• Update handbooks, policy manuals and other documents.
• Maintain physical and computerized files, mailing lists and logs.
• Arrange materials for Board of Trustees meetings and travel for staff.
• Handle routine bookkeeping and department budget records; process purchase orders.
• Order and maintain inventory of office supplies and equipment.
• Process time records, leaves, and staff reports per district procedures.
• Answer calls, take messages, route to staff; manage staff schedule and travel.
• Set up department meetings, prepare materials and facilities; receive mail and distribute.
• Assist staff, parents and community; maintain confidentiality; other duties as assigned.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Databases

Prioritize workflow

Multi-tasking

Organizational skills

Communication skills

Interpersonal skills

Basic math

Education

High school diploma or GED

Tools

MS Office Suite

Database software

Job description

Conroe Independent School District seeks an experienced administrative assistant to support the department. You will prepare correspondence, maintain files, update policies, and assist with board meeting materials.

The role includes basic bookkeeping, purchasing, inventory, and coordinating travel and scheduling for department staff. Ideal candidates bring a high school diploma or GED, strong keyboarding and data-entry skills, and the ability to multitask in a busy school district environment