Administrative Assistant — Office & Meetings Coordinator

Chickasaw Nation Industries, Inc.; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Immediate Vesting

Family Planning/Fertility Assistance

STD/LTD/Basic Life/AD&D

Legal-Aid Program

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Training and Development Opportunities

Job summary

Chickasaw Nation Industries, Inc. is seeking an Administrative Assistant to provide a broad range of administrative and operations support. The role handles multiple priorities, prepares reports, schedules meetings, and maintains confidential records.

As a federal contractor, CNI offers premium benefits from day one and a comprehensive package. The position requires a high school diploma and up to one year of relevant experience, with preferred experience in medical terminology.

Qualifications

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment, and property.
• Experience with high-volume calls.
• Experience with medical terminology is preferred.

Responsibilities

• Helps prepare and distribute reports or other communications on a regular schedule.
• Helps maintain files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Takes meeting minutes and distributes them to relevant parties.
• Helps organize office events and meetings, including logistical arrangements.
• Maintains confidentiality of sensitive information and ensures compliance with company policies.

Skills

High-volume calls

Medical terminology

Education

High school diploma or GED

Job description

Chickasaw Nation Industries, Inc. is seeking an Administrative Assistant to provide a broad range of administrative and operations support. The role handles multiple priorities, prepares reports, schedules meetings, and maintains confidential records.

As a federal contractor, CNI offers premium benefits from day one and a comprehensive package. The position requires a high school diploma and up to one year of relevant experience, with preferred experience in medical terminology.