Medical Records Clerk

784 Chickasaw Business Solutions, LLC; Georgia; On-site; USD 23,419 - 31,684; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Disability Insurance

401(k) Vesting

PD Assistance

Legal Aid

Fertility Assistance

Paid Time Off

Holidays

Job summary

Chickasaw Nation Industries, Inc. is seeking a Medical Records Clerk to maintain and organize patient records in a healthcare setting, ensuring accuracy, confidentiality, and timely access for care teams.

The role supports clinicians by updating demographics, medical history, and test results, while ensuring compliance with federal and state privacy laws. This full-time position offers comprehensive benefits and growth opportunities within a federally contracted organization.

Qualifications

• High school diploma or GED and 1–3 years relevant experience or training.
• Ability to maintain patient privacy and comply with regulatory requirements.
• Experience in organizing, indexing, and retrieving medical records.

Responsibilities

• Maintains and updates patient medical records in an organized and efficient manner.
• Verifies demographics, medical history, and test results for accuracy.
• Ensures compliance with legal and regulatory requirements for privacy.
• Retrieves and delivers medical records to healthcare professionals upon request.
• Assists in coding and indexing to facilitate billing and insurance claims processing.
• Collaborates with healthcare professionals to document patient care and treatment plans.
• Responds to inquiries regarding medical records and information.
• Maintains electronic and paper filing systems.
• Follows record retention, disposal, and archiving protocols.
• Other duties as assigned.

Skills

Record keeping

Data entry

Privacy compliance

Attention to detail

Education

High school diploma or GED

Job description

The Medical Records Clerk is responsible for maintaining and organizing patient medical records in a healthcare facility. Ensures accuracy, confidentiality, and accessibility of medical records, while adhering to legal and regulatory requirements. Assists healthcare professionals in retrieving and updating patient information as needed.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long‑term viability of the Chickasaw Nation and its people. As a federal contractor, CNI is a drug‑free workplace and adheres to the Federal Controlled Substance Act.

CNI offers premium benefits eligible on the first day of hire to full‑time employees:

• (Medical – Dental – Vision)
• Company Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401(K) Immediate Vesting
• Professional Development Assistance
• Legal Aid Assistance Program
• Family Planning / Fertility Assistance
• Personal Time Off
• Observance of Federal Holidays

Essential Requirements

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.

Key Duties and Responsibilities

• Maintains and updates patient medical records in an organized and efficient manner.
• Ensures the accuracy and completeness of medical records by verifying and entering patient information, such as demographics, medical history, and test results.
• Reviews medical records for compliance with legal and regulatory requirements, including patient privacy and confidentiality.
• Retrieves and delivers medical records to healthcare professionals upon request, ensuring timely access to patient information.
• Assists in the coding and indexing of medical records to facilitate accurate billing and insurance claims processing.
• Collaborates with healthcare professionals to ensure accurate and up‑to‑date documentation of patient care and treatment plans.
• Responds to inquiries from healthcare professionals, patients, and authorized individuals regarding medical records and information.
• Maintains electronic and paper filing systems, ensuring proper organization and storage of medical records.
• Follows established protocols for record retention, disposal, and archiving, in compliance with legal and regulatory guidelines.
• Other duties may be assigned from time to time.

Education and Experience

High school diploma or general education degree (GED) and a minimum of one to three (1‑3) years relevant experience and/or training, or equivalent combination of education/experience.

EEO Including Disability/Vet

Physical Demands

• Work is primarily performed in an office environment.
• Regularly required to sit.
• Regularly required use of hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls.
• Required to speak and hear.
• Occasionally required to stand, walk and stoop, kneel, crouch, or crawl.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
• Exposed to general office noise with computers printers and light traffic.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation. Headquartered in Norman, Oklahoma, CNI serves as a holding company with multiple subsidiaries that operate as Limited Liability Companies (LLCs) engaged in several lines of business including Civilian, Defense, Filtration, Network Services, and Research, Development, Test and Evaluation. CNI supports a diverse culture that offers innovative approaches and customer‑centered services. When you do business with us, you gain efficient and cost‑effective solutions that help safeguard the environment, protect and secure key assets, and connect resources to needs. We are proud to support the economic development of the Chickasaw Nation and to contribute to the tribal mission of enhancing the overall quality of life of the Chickasaw people. A portion of our profits is used to support Chickasaw citizens through a multitude of programs and services such as education, health care, nutrition services, housing programs, legal services, elder and child care and community support programs. Successful economic development is an integral part of the Chickasaw Nation’s operations.