Administrative Assistant/Office Manager

nextSource; Dallas (TX); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Healthcare Benefits including Medical,

Voluntary STD & LTD

401(k) Retirement Planning

Discount Program

Job summary

nextSource is seeking a highly organized Corporate Administrator & Office Manager in Dallas for a 6-month contract. You will support the President with calendar planning, travel, and reports while coordinating board meetings and office operations to ensure a smooth workplace.

Strong discretion and superb communication are essential. You will oversee day-to-day office management, onboarding, and collaboration with HR and Finance on admin tasks.

Qualifications

• 5+ years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Responsibilities

• Executive Support: calendar management, travel coordination, expense reporting, meeting prep.
• Office Management: oversee supplies, vendor relations, facility maintenance, onboarding logistics.
• Corporate Administration: maintain records, contracts, compliance documents, HR/Finance support, events coordination.

Skills

Executive support

Organizational skills

Communication skills

MS Office & Teams

Confidentiality

Customer service

Tools

Microsoft Office Suite

Teams

Job description

6-MONTH TEMP/CONTRACT

Dates: September 7, 2026 – March 6, 2027

Location: Dallas, TX 75235

Schedule: Mon – Fri (8:00 AM – 5:00 PM)

Pay Range: $31.25/hour

ABOUT THE ROLE

Our client is seeking a highly organized, proactive, and resourceful Corporate Administrator & Office Manager to support the office, while ensuring smooth day-to-day operations of the corporate office. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

Executive Support (Primary Focus)

• Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Office Management

• Oversee daily office operations, including supplies, vendor relationships, and facility maintenance.
• Serve as the point of contact for building management and office services.
• Ensure a welcoming and efficient office environment for employees and guests.
• Support onboarding logistics for new hires (workspace setup, access, etc.).

Corporate Administration

• Assist with internal communications and company-wide initiatives.
• Maintain corporate records, contracts, and compliance documentation.
• Support HR and Finance teams with administrative tasks as needed.
• Coordinate company events, meetings, and team-building activities.

QUALIFICATIONS

• 5+ years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures.If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].

What nextSource Provides:

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare
• Voluntary STD & LTD | New York Life
• 401(k) Retirement Planning | Fidelity
• Discount Program

*You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis.Your coverage will be effective on the 1stof the month following 60 days of employment.