Administrative Assistant, Office for Prevention & Education

NU USA Northeastern University; Boston (MA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Benefits package

Job summary

Northeastern University’s Office of Prevention and Education (OPEN), a student-facing office, seeks an Administrative Assistant to support daily operations. The role requires strong organizational skills, sound judgment, and a genuine commitment to student well-being.

The candidate will handle communications, event logistics, budget tasks, and confidential records with discretion. Responsibilities include serving as the first contact across channels, coordinating meetings and materials, tracking

Qualifications

• Strong organizational, interpersonal, and written communication skills.
• Ability to communicate professionally with diverse stakeholders.
• Commitment to inclusive, welcoming spaces for students.
• Ability to exercise independent judgment and discretion.
• Experience handling confidential materials calmly and professionally.
• Detail-oriented with proofreading and follow-through.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook).
• Willingness to learn new applications and troubleshoot independently.

Responsibilities

• Serve as the first point of contact for OPEN across channels with a professional, supportive tone.
• Coordinate logistics for meetings, presentations, and major events; manage scheduling and materials.
• Track attendance and produce leadership reports for programs.
• Support budget reconciliation by organizing and processing invoices.
• Oversee vendor coordination, supplies, and general office workflow.
• Maintain confidential records in compliance with university policies.

Skills

Organization

Professional communication

Interpersonal skills

Discretion

Attention to detail

Microsoft Office

Learn new apps

Education

Bachelor's degree

1–3 years administrative experience

Tools

Salesforce

WordPress

Qualtrics

Canva

Job description

About the Opportunity The Office of Prevention and Education at Northeastern (OPEN) is a collaborative, student-facing office at Northeastern University dedicated to prevention, education, and training in the areas of alcohol and other drug use, sexual violence, sexual health, and broader wellness initiatives. The Administrative Assistant will collaborate with the team of nine staff to support the daily operations of the office. This role is well suited for someone who brings strong organizational skills, sound professional judgment, and a genuine commitment to student well-being. Candidates should be comfortable working in an office that supports students around sensitive health topics. Priority will be given to candidates who apply by August 7th.

Responsibilities

Communications

• Serve as a welcoming first point of contact for the office across all channels, maintaining a professional and supportive tone at all times
• Communicate on substantive matters with a broad range of internal and external stakeholders, including senior university administrators, faculty, staff, students, and parents

Program & Administrative Support

• Provide day-to-day administrative support across OPEN programs and initiatives, including bystander intervention education, sexual health programming, and other wellness campaigns
• Coordinate logistics for meetings, presentations, and major events, including scheduling, room reservations, and preparation of materials
• Track attendance for major programs and produce summary reports for leadership
• Support budget reconciliation by organizing and processing invoices

Office Operations

• Oversee a range of administrative projects including vendor coordination, supply management, and general office workflow
• Maintain and organize confidential records and sensitive materials with discretion and in compliance with university policies

Qualifications

• Strong organizational, interpersonal, and written communication skills
• Demonstrated ability to communicate professionally with people at all levels of an organization and with external constituents
• Demonstrated commitment to providing inclusive, affirming, and welcoming spaces for students of all backgrounds and identities
• Ability to exercise independent judgment and discretion, take initiative appropriately, and recognize when to elevate
• Experience handling confidential materials and navigating sensitive situations calmly and professionally
• Strong attention to detail, proofreading, and follow-through
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook; must be able to learn new applications and troubleshoot independently

Preferred

• Bachelor's degree and/or 1–3 years of administrative experience
• Experience working with young adults or a college-aged population
• Familiarity with Salesforce, WordPress, Qualtrics, and/or Canva

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: 106H Expected Hiring Range: $23.37 - $32.14 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.