Administrative Coordinator

NU USA Northeastern University; Boston (MA); Vor Ort; USD 34.000 - 50.000; Vollzeit

Benefits dieser Stelle

Benefits package

Zusammenfassung

Northeastern University in Boston is seeking an Administrative Coordinator to provide high‑level administrative support to the School of Nursing, faculty, staff, and students. This role requires initiative, discretion, and strong problem‑solving skills, coordinating calendars, budgets, meetings, and events.

Responsibilities include developing agendas, preparing materials, handling confidential information, supervising work‑study students, and improving processes within the department.

Qualifikationen

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 2–4 years of relevant professional experience.
• Advanced proficiency in creating documents, communications, presentations, spreadsheets, and ad‑hoc reports.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience updating online tools and managing special projects.
• Strong analytical skills and business knowledge with the ability to perform varied and moderately complex work.
• Demonstrated ability to manage competing priorities, make sound decisions, and work with minimal direction.
• Strong organizational skills and attention to detail.
• Excellent customer service, interpersonal, and communication skills.
• Ability to handle multiple responsibilities simultaneously while maintaining quality and accuracy.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Ability to establish priorities and work both independently and collaboratively as part of a team.
• Demonstrated initiative, persistence, professionalism, and business acumen.

Aufgaben

• Manage the School of Nursing Dean's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, materials, and minutes and ensure appropriate follow‑up on action items.
• Draft, edit, and coordinate correspondence, reports, presentations, and other documents on behalf of the Dean.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Provide administrative and operational support to School of Nursing faculty and students.
• Organize and schedule meetings and appointments.
• Track and maintain departmental budgets and related records.
• Maintain office equipment and coordinate operational support activities.
• Identify and implement improvements to processes, procedures, and systems within the department.
• Assist with budget preparation, monitoring, and reconciliation activities.
• Ensure departmental funds are appropriately utilized and accurately recorded.
• Provide budget updates and related information to the Dean of the School of Nursing.
• Supervise work‑study students as assigned.
• Provide guidance, assign tasks, and monitor work quality to ensure departmental standards are met.
• Mentor and support students in developing skills and successfully completing assignments.
• Oversee event planning and execution for workshops, conferences, seminars, and other School of Nursing events.
• Provide leadership and guidance related to event development, communications, budgeting, logistics, and post‑event evaluation.
• Assist with event budget preparation, monitoring, and reconciliation.
• Ensure event funds are utilized and recorded appropriately.
• Provide regular updates regarding budget status and event progress.
• Execute special assignments by assisting with planning, establishing objectives, coordinating activities, and ensuring successful completion.
• Collaborate with stakeholders to gain cooperation and facilitate project execution.
• Monitor project progress, resolve issues, and implement necessary adjustments to achieve desired outcomes.
• Collect, organize, and analyze data from multiple sources to support recordkeeping, reporting, and program management activities.
• Utilize data insights to provide analysis and recommendations.
• Identify and resolve issues with applications and systems to improve data accuracy and operational efficiency.

Kenntnisse

Calendar management

Budget tracking

Communication

Document creation

Analytical thinking

Ausbildung

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Jobbeschreibung

About the Opportunity

Job Summary Reporting directly to the Dean of the School of Nursing (SON), the Administrative Coordinator provides high-level administrative support to faculty, staff, and students while working independently with minimal supervision. Responsibilities include coordinating meetings and schedules, managing meeting technology, maintaining departmental budgets, overseeing office operations and equipment, processing purchase orders, managing communications, handling departmental correspondence and records, answering department phones, and ordering office supplies. The Administrative Coordinator also supports workshops, conferences, seminars, and other School of Nursing events. This role performs varied and sometimes complex administrative and operational responsibilities that require initiative, creativity, sound judgment, and strong problem-solving skills. The Administrative Coordinator serves as a key resource for the School of Nursing, providing support to stakeholders and helping resolve issues efficiently.

Key Responsibilities & Accountabilities

Executive Administrative Support (35%)

• Manage the School of Nursing Dean's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, materials, and minutes and ensure appropriate follow-up on action items.
• Draft, edit, and coordinate correspondence, reports, presentations, and other documents on behalf of the Dean.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.

General Administrative Support (20%)

• Provide administrative and operational support to School of Nursing faculty and students.
• Organize and schedule meetings and appointments.
• Track and maintain departmental budgets and related records.
• Maintain office equipment and coordinate operational support activities.
• Identify and implement improvements to processes, procedures, and systems within the department.
• Assist with budget preparation, monitoring, and reconciliation activities.
• Ensure departmental funds are appropriately utilized and accurately recorded.
• Provide budget updates and related information to the Dean of the School of Nursing.

Supervision (15%)

• Supervise work-study students as assigned.
• Provide guidance, assign tasks, and monitor work quality to ensure departmental standards are met.
• Mentor and support students in developing skills and successfully completing assignments.

Special Events (10%)

• Oversee event planning and execution for workshops, conferences, seminars, and other School of Nursing events.
• Provide leadership and guidance related to event development, communications, budgeting, logistics, and post-event evaluation.
• Assist with event budget preparation, monitoring, and reconciliation.
• Ensure event funds are utilized and recorded appropriately.
• Provide regular updates regarding budget status and event progress.

Special Projects & Assignments (10%)

• Execute special assignments by assisting with planning, establishing objectives, coordinating activities, and ensuring successful completion.
• Collaborate with stakeholders to gain cooperation and facilitate project execution.
• Monitor project progress, resolve issues, and implement necessary adjustments to achieve desired outcomes.

Data Gathering, Analysis & Reporting (10%)

• Collect, organize, and analyze data from multiple sources to support recordkeeping, reporting, and program management activities.
• Utilize data insights to provide analysis and recommendations.
• Identify and resolve issues with applications and systems to improve data accuracy and operational efficiency.

Minimum Qualifications Required

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 2‑4 years of relevant professional experience.
• Advanced proficiency in creating documents, communications, presentations, spreadsheets, and ad‑hoc reports.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience updating online tools and managing special projects.
• Strong analytical skills and business knowledge with the ability to perform varied and moderately complex work.
• Demonstrated ability to manage competing priorities, make sound decisions, and work with minimal direction.
• Strong organizational skills and attention to detail.
• Excellent customer service, interpersonal, and communication skills.
• Ability to handle multiple responsibilities simultaneously while maintaining quality and accuracy.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Ability to establish priorities and work both independently and collaboratively as part of a team.
• Demonstrated initiative, persistence, professionalism, and business acumen.

Required Documents Resume Position Type General Administration Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: 107H Expected Hiring Range: $25.78 - $36.41 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—including 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.