Administrative Assistant & Office Coordinator

UBC Group USA; O’Fallon (MO); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

Paid PTO

Travel expenses reimbursed

Annual performance bonus

Retirement plan

Company pays for training

Job summary

UBC Group USA, the U.S. arm of a global beverage equipment manufacturer, is hiring an Administrative Assistant for its O’Fallon office. The role emphasizes organization, communication, and multitasking to keep daily operations smooth and professional.

The ideal candidate will handle office tasks, data entry, CRM and basic QuickBooks duties, with at least a high school diploma or equivalent and 3 years of experience. Standard hours are 8:30am–5:00pm, Monday through Friday.

Qualifications

• Authorized to work in the United States for any employer.
• No criminal records and/or drug issues in the past.
• High School Diploma AND equivalent administrative experience for at least 3 years OR Bachelor's Degree.
• Exceptional communication skills, personable.
• Proficiency in MS Office: Excel, Word.
• Ability to manage projects and meet deadlines.
• Team and independent work under tight deadlines.

Responsibilities

• Welcoming and assisting visitors, handling incoming calls, and scheduling meetings.
• Maintaining professional communication via phone, email, and mail.
• Managing office operations, including scheduling projects, organizing files, and coordinating supplies and equipment maintenance.
• Supporting the team with organizational tasks, travel arrangements, and corporate event planning.
• Assisting in marketing efforts, including managing social media pages, websites, and distributing materials.
• Coordinating trade shows, memberships, and other events (travel may be required up to four times per year).
• Handling customer interactions, maintaining records in CRM systems, and processing payments.
• Assisting accounts receivable and payable, including data entry in QuickBooks and tracking payments.

Skills

Strong communication skills

Self-development

Attention to detail

Professionalism

Administrative writing skills

Teamwork

Adaptability

Education

High School Diploma

Bachelor's Degree

Tools

MS Office

Excel

QuickBooks

CRM systems

Job description

UBC Group USA, the U.S. arm of a global beverage equipment manufacturer, is hiring an Administrative Assistant for its O’Fallon office. The role emphasizes organization, communication, and multitasking to keep daily operations smooth and professional.

The ideal candidate will handle office tasks, data entry, CRM and basic QuickBooks duties, with at least a high school diploma or equivalent and 3 years of experience. Standard hours are 8:30am–5:00pm, Monday through Friday.