ADMINISTRATIVE ASSISTANT

UBC Group USA; O’Fallon (MO); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

Paid PTO

Travel expenses reimbursed

Annual performance bonus

Retirement plan

Company pays for training

Job summary

UBC Group USA, the U.S. arm of a global beverage equipment manufacturer, is hiring an Administrative Assistant for its O’Fallon office. The role emphasizes organization, communication, and multitasking to keep daily operations smooth and professional.

The ideal candidate will handle office tasks, data entry, CRM and basic QuickBooks duties, with at least a high school diploma or equivalent and 3 years of experience. Standard hours are 8:30am–5:00pm, Monday through Friday.

Qualifications

• Authorized to work in the United States for any employer.
• No criminal records and/or drug issues in the past.
• High School Diploma AND equivalent administrative experience for at least 3 years OR Bachelor's Degree.
• Exceptional communication skills, personable.
• Proficiency in MS Office: Excel, Word.
• Ability to manage projects and meet deadlines.
• Team and independent work under tight deadlines.

Responsibilities

• Welcoming and assisting visitors, handling incoming calls, and scheduling meetings.
• Maintaining professional communication via phone, email, and mail.
• Managing office operations, including scheduling projects, organizing files, and coordinating supplies and equipment maintenance.
• Supporting the team with organizational tasks, travel arrangements, and corporate event planning.
• Assisting in marketing efforts, including managing social media pages, websites, and distributing materials.
• Coordinating trade shows, memberships, and other events (travel may be required up to four times per year).
• Handling customer interactions, maintaining records in CRM systems, and processing payments.
• Assisting accounts receivable and payable, including data entry in QuickBooks and tracking payments.

Skills

Strong communication skills

Self-development

Attention to detail

Professionalism

Administrative writing skills

Teamwork

Adaptability

Education

High School Diploma

Bachelor's Degree

Tools

MS Office

Excel

QuickBooks

CRM systems

Job description

UBC Group USA is currently hiring for a full-time Administrative Assistant.

About Us

UBC Group USA is the U.S. branch of UBC Group, one of the top manufacturers of beverage/beer cooling and dispensing products in the world. Founded in 2005 UBC Group USA has experienced large growth in the beverage equipment industry.

More information about UBC Group USA is available at www.beer-co.us

Position Description

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will ensure the smooth and efficient operation of our office while providing exceptional administrative support.

They will have excellent communication, organizational, and multitasking skills, along with proficiency in office tools, data entry, and Excel. Potential applicants must be organized, detail oriented, and available to work from our office in O’Fallon, Missouri; Monday – Friday 8:30 am to 5:00pm. Infrequent travels to the trade shows.

Position

Administrative Assistant.

Position Type and Classification

Full-time position/Non-Exempt.

Hours

Monday- Friday, 8:30 am – 5:00 pm.

Location

O’Fallon, MO

Training

In-house training is provided.

Probation and Orientations Periods

3 months.

Duties And Responsibilities

• Welcoming and assisting visitors, handling incoming calls, and scheduling meetings.
• Maintaining professional communication via phone, email, and mail.
• Managing office operations, including scheduling projects, organizing files, and coordinating supplies and equipment maintenance.
• Supporting the team with organizational tasks, travel arrangements, and corporate event planning.
• Assisting in marketing efforts, including managing social media pages, websites, and distributing materials.
• Coordinating trade shows, memberships, and other events (travel may be required up to four times per year).
• Handling customer interactions, maintaining records in CRM systems, and processing payments.
• Assisting accounts receivable and payable, including data entry in QuickBooks and tracking payments.
• Collaborating with service providers and ensuring performance standards.

Skills And Qualifications

Strong Communication Skills, Self-Development, Attention to Detail, Professionalism, Microsoft Office Skills, Teamwork, Adaptability, Administrative Writing Skills.

Minimum Essential Qualification

• Authorized to work in the United States for any employer (please do NOT apply if you are NOT authorized to work in the United States for any employer).
• No criminal records and/or drug issues in the past.
• High School Diploma AND equivalent administrative experience for at least 3 years OR Bachelor's Degree.
• Exceptional communication skills, personable.
• Proficiency in MS Office: Excel, Word.
• Ability to manage projects and meet deadlines.
• Team and independent work under tight deadlines.

Desired Qualification

• Bachelor’s Degree or Graduating.
• Customer Service Experience.
• Knowledge of QuickBooks (or similar software) and CRM systems.

Compensation And Benefits

Compensation

$18.00 – $23.00 per hour (based on experience and skills). Hourly-based salary, over-time paid (if any)

Pay Frequency: Bi-weekly.

Benefits, after 3 months of successful orientation and probation periods, include:

• Medical, Dental and Visions insurances paid in-full by company.
• 40 hours of paid PTO (until first employment anniversary).
• Travel and business expenses are fully reimbursed (if any).
• Annual Employee Performance Bonus Program based on annual performance.
• Retirement Plan with Employee Contributions.
• Company pays for the training and courses that may benefit employee’s performance.

Benefits, after 1 year of employment, include (in addition to the listed above):

• 10 days paid vacation + 40 hours of paid PTO.
• Retirement Plan with Employee Contributions and Company Match
• Paid Holidays.

Interview Process

• Initial in-person interview.
• If selected, 2nd interview with the Management.
• Job offer will be issued if an applicant is selected and pass the Criminal Background, Employment Audit, and pass a drug screening test, if requested (paid by company).
• Non-Compete, Confidentiality and Employment Agreements must be signed when accepting the job offer.

UBC Group USA is an equal opportunity employer.

UBC Group USA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, UBC Group USA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company provides services.