Administrative Assistant & Office Coordinator

YAI - Seeing beyond disability; Berkeley (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

YAI - Seeing beyond disability is seeking an Administrative Assistant to provide general clerical and administrative support at our Berkeley location. You will greet visitors, handle inquiries, coordinate meetings, manage calendars, and assist with data entry and filing to help programs run smoothly.

Ideal candidates have a high school diploma, strong organizational skills, proficiency with Microsoft Office, and the ability to work with diverse colleagues and individuals we support.

Qualifications

• High School diploma or equivalent.
• 1 year of administrative support experience including phones, data entry and scheduling.
• Proficiency with Microsoft Office (Word, Excel and Outlook).
• Excellent time management and organizational skills.
• Ability to learn Workday, Digital Agency and shared drives.
• Strong interpersonal and customer service skills.

Responsibilities

• Greets visitors, staff and others, directing to appropriate party.
• Answers and screens phone calls, taking messages or directing inquiries.
• Coordinates, schedules and confirms meetings, secures spaces and sends invites.
• Liaises with internal departments and external stakeholders for location/program needs.
• Receives, sorts and distributes mail, replenishes supplies, and handles basic clerical tasks.
• Performs data entry, scanning, filing and documentation uploads as needed.

Skills

Microsoft Office

Customer service

Time management

Interpersonal communication

Education

High School diploma

Tools

Workday

Digital Agency

Outlook

Job description

YAI - Seeing beyond disability is seeking an Administrative Assistant to provide general clerical and administrative support at our Berkeley location. You will greet visitors, handle inquiries, coordinate meetings, manage calendars, and assist with data entry and filing to help programs run smoothly.

Ideal candidates have a high school diploma, strong organizational skills, proficiency with Microsoft Office, and the ability to work with diverse colleagues and individuals we support.