Administrative Assistant

YAI - Seeing beyond disability; Santa Maria (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

YAI - Seeing beyond disability in California seeks a Service Coordination/Admissions Specialist to collaborate with CVRC, PDC and other RCs for enrollment and assessment. You will manage data, ensure eligibility, and maintain partner linkages with DDS, RCs and community providers.

This role requires 2+ years working with the I/DD population or related systems, strong written and verbal communication, autonomy, and proficiency in Office 365 and database use.

Qualifications

• BA/BS degree preferred.
• Minimum 2 years experience with I/DD population or related criminal justice systems.
• Experience in service coordination/case management or intake/admissions preferred.
• Strong verbal and written communication.
• Ability to work autonomously and in groups.
• Proficient in Microsoft Office 365 and data entry.
• Able to learn multiple database systems.
• Highly organized with strong time management and prioritization.

Responsibilities

• Work with CVRC, PDC and other RCs across CA to request required documents for assessment and enrollment.
• Collaborate with program management throughout screening process and ensure adherence to screening process timeframes.
• Maintain data and documents in shared drives and appropriate database systems.
• Verify each applicant’s eligibility and ensure necessary enrollment codes are present upon admission.
• Maintain linkage database with community partners (PDC, DDS, RCs, community providers and County Behavioral Health).
• Participate in outreach and community-based meetings to network, complete and disseminate minutes.
• Manage and maintain client files in compliance with DDS, Regional Center and YAI guidelines.
• Complete other tasks based on departmental and regional needs and as assigned by supervisor.

Skills

Experience with I/DD population

Service coordination / Case management

Intake / Admissions

Communication skills

Autonomy

Microsoft Office 365

Database systems

Time management

Education

BA/BS Degree

Job description

Qualifications:

• BA/BS Degree preferred
• A minimum of 2 years of experience working with the I/DD population or other experience with criminal justice systems
• Experience in Service Coordination/Case management or Intake/Admissions preferred
• Must be able to communicate clearly and effectively, verbally and in writing, in order to best represent YAI.
• Must be able to work autonomously and work well in groups.
• Must be proficient in basic computer skills including Microsoft Office 365 and the applications; word processing and data entry;
• Able to learn and adopt to many database systems
• Highly organized, good time management skills and ability to prioritize multiple tasks.

POSITION DESCRIPTION

• Work with CVRC, PDC and other RCs across CA to request required documents for assessment and enrollment;
• Collaborate with program management throughout screening process and ensure adherence to screening process timeframes;
• Maintain data and documents in shared drives and appropriate database systems;
• Verify each applicant’s eligibility and ensure necessary enrollment codes are present upon admission;
• Maintain linkage database with community partners (PDC, DDS, RCs, community providers and County Behavioral Health.)
• Participate in outreach and community-based meetings to network, complete and disseminate minutes
• Manage and maintain client files in compliance with DDS, Regional Center and YAI guidelines
• Complete other tasks based on departmental and regional needs and as assigned by supervisor.

Hourly rate: $24.04 - $24.04

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.

YAI is an Equal Opportunity Employer. To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

Our Roots YAI was launched in February of 1957 out of a small school in Brooklyn, New York. Initially staffed by Co-Founders Bert MacLeech and Pearl Maze MacLeech alone, their pilot program served just seven people. According to Bert, from its very beginning YAI has been dedicated to providing innovative services for the I/DD (intellectual and/or developmental disabilities) community. MacLeech envisioned a, “total life adjustment approach, emphasizing personal growth, social responsibility, employment goals, and the development of independence for the individual.” At a time when institutional living was the norm for people with I/DD, this vision was nothing short of revolutionary.

YAI Today Today, YAI has a team of over 4,000 employees and supports over 20,000 people in the I/DD community. This extraordinary growth shows the ongoing need for these important services, and YAI’s success in offering them.

YAI supports people with autism, Down syndrome, and Cerebral Palsy, among others.

Operating throughout Downstate New York and Northern New Jersey, YAI now offers more than 300 programs for people of all ages.

Better Together At YAI, we are driven by our mission of living, loving, working, and learning. This applies not only to the people we support, but to our staff as well. Commitment and passion for the work continue to unite employees and drive the organization forward. Empowering the people we support to reach their goals remains at the heart of our organization.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.

YAI is an Equal Opportunity Employer. To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

http://www.yai.org/