Administrative Assistant: Front Office & Data Support

YAI; Voorhees Township (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

YAI in Voorhees Township, NJ is seeking an Administrative Assistant to provide general clerical and administrative support for the location. You will greet visitors, route inquiries by phone, email or in person, and coordinate meetings using Outlook, while handling mail, supplies, and data entry.

You will liaise with internal teams and external stakeholders, track referrals and admissions when relevant, maintain electronic records, and support fiscal tasks like reconciliations per program needs,

Responsibilities

• Maintains office security and visitor logs in accordance with procedures.
• Answers and screens phone calls; directs inquiries and takes messages.
• Coordinates and schedules meetings; creates/opens invitations using Outlook or similar systems.
• Liaises with internal departments and external stakeholders for maintenance, appointments and transportation.
• Performs data entry, filing, scanning and documentation management for program participants.

Skills

Clerical skills

Communication

Customer service

Tools

Outlook

Job description

YAI in Voorhees Township, NJ is seeking an Administrative Assistant to provide general clerical and administrative support for the location. You will greet visitors, route inquiries by phone, email or in person, and coordinate meetings using Outlook, while handling mail, supplies, and data entry.

You will liaise with internal teams and external stakeholders, track referrals and admissions when relevant, maintain electronic records, and support fiscal tasks like reconciliations per program needs,