Administrative Assistant

YAI; Santa Barbara (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

YAI in Santa Barbara is seeking an experienced coordinator to support enrollment screening and intake for individuals with I/DD. You will work with CVRC, PDC and other regional centers to collect documents, verify eligibility and maintain records across shared drives.

The role requires strong communication, autonomous work style and the ability to manage multiple tasks within established timelines. Proficiency in MS Office 365 and database systems is preferred, and you will collaborate with

Qualifications

• BA/BS Degree preferred
• A minimum of 2 years of experience working with the I/DD population or other experience with criminal justice systems
• Experience in Service Coordination/Case management or Intake/Admissions preferred
• Must be able to communicate clearly and effectively, verbally and in writing, in order to best represent YAI
• Must be able to work autonomously and work well in groups
• Must be proficient in basic computer skills including Microsoft Office 365 and the applications; word processing and data entry
• Able to learn and adopt to many database systems
• Highly organized, good time management skills and ability to prioritize multiple tasks.

Responsibilities

• Work with CVRC, PDC and other RCs across CA to request required documents for assessment and enrollment
• Collaborate with program management throughout screening process and ensure adherence to screening process timeframes
• Maintain data and documents in shared drives and appropriate database systems
• Verify each applicant’s eligibility and ensure necessary enrollment codes are present upon admission
• Maintain linkage database with community partners (PDC, DDS, RCs, community providers and County Behavioral Health.)
• Participate in outreach and community-based meetings to network, complete and disseminate minutes
• Manage and maintain client files in compliance with DDS, Regional Center and YAI guidelines
• Complete other tasks based on departmental and regional needs and as assigned by supervisor.

Skills

Communication skills

Autonomous worker

Time management

MS Office 365

Data entry

Database systems

Organization

Multitasking

Education

BA/BS Degree

Job description

Qualifications

• BA/BS Degree preferred


• A minimum of 2 years of experience working with the I/DD population or other experience with criminal justice systems


• Experience in Service Coordination/Case management or Intake/Admissions preferred


• Must be able to communicate clearly and effectively, verbally and in writing, in order to best represent YAI.


• Must be able to work autonomously and work well in groups.


• Must be proficient in basic computer skills including Microsoft Office 365 and the applications; word processing and data entry;


• Able to learn and adopt to many database systems


• Highly organized, good time management skills and ability to prioritize multiple tasks.

Position Description

• Work with CVRC, PDC and other RCs across CA to request required documents for assessment and enrollment;


• Collaborate with program management throughout screening process and ensure adherence to screening process timeframes;


• Maintain data and documents in shared drives and appropriate database systems;


• Verify each applicant’s eligibility and ensure necessary enrollment codes are present upon admission;


• Maintain linkage database with community partners (PDC, DDS, RCs, community providers and County Behavioral Health.)


• Participate in outreach and community-based meetings to network, complete and disseminate minutes


• Manage and maintain client files in compliance with DDS, Regional Center and YAI guidelines


• Complete other tasks based on departmental and regional needs and as assigned by supervisor.

Hourly rate: $24.04 - $24.04

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.