Administrative Assistant (OA).

US Army Corps of Engineers; Kansas City (MO); On-site; USD 40,000 - 65,000; Full time

Job summary

The US Army Corps of Engineers is seeking an administrative support professional to assist with travel orders, vouchers, and timekeeping for supported employees. The role includes handling visitor reception, filing, inventory, and coordination of training activities.

You will use automated systems for data storage, prepare reports, and maintain accurate records, ensuring compliance with regulations. Strong typing skills and attention to detail are essential for success in this position.

Qualifications

• Experience with office support services and data storage in computerized systems.
• Experience with travel arrangements and timekeeping.
• Ability to prepare reports and correspondence using automated software.
• Typing proficiency of 40 words per minute with few errors.

Responsibilities

• Prepare travel orders and vouchers; arrange travel for employees and reservations.
• Perform timekeeping using automated systems linked to financial management.
• Greet visitors and route inquiries to staff as needed.
• Maintain and purge files per regulations; manage office records.
• Order and maintain office supplies; arrange repairs for equipment and furniture.
• Maintain records of training requirements and assist in scheduling training.

Skills

Travel arrangements

Timekeeping

Office support

Records management

Customer service

Data entry

Education

Four years of education above high school

Job description

Duties

• Prepares travel orders and travel vouchers for all supported employees; prepares advances when necessary; makes arrangements for government usage, and initiates all airplane, hotel and rental car reservations.
• Incumbent performs timekeeping and related duties, using an automated reporting system which is linked to a computerized financial management system.
• Receives visitors and phone calls, personally provides information requested or directs to staff members those contacts that require attention or action.
• Maintains files in accordance with established guidelines, purging and retiring files as prescribed by regulation.
• Orders and maintains a perpetual inventory of office supplies and arranges for equipment, telephone and furniture repair and or moves.
• Incumbent will maintain a record of supported employee training requirements and aid in scheduling training.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

GS-05 Specialized Experience: One year of specialized experience which includes office support services to include using computer programs to store and retrieve data; preparing correspondence; and maintaining files. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

GS-06 Specialized Experience: One year of specialized experience which includes experience performing administrative functions of an office, to include timekeeping or travel arrangements; AND completing/editing reports or correspondence using automated software. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job at the GS-06 level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

GS-07 Specialized Experience: One year of specialized experience which includes timekeeping; providing budgetary support; and preparing and reviewing correspondence in accordance with policies and regulations. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job at the GS-07 level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One year trial/probationary period may be required.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in this
• This is a Human Capital & Resource Management Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Management may select at any grade level announced.
• Non-competitive promotion potential up to the full performance level of GS-07.
• Further certification from this announcement may take place up to 90 days beyond the closing date of this announcement.
• Recruitment/Relocation/Advanced In-Hire/Advanced Leave Accrual/Student Loan Repayment incentives may be authorized.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.