Administrative Assistant - Nonprofit Ops & Donor Support

Our Place; Wilmette (IL); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Annual holiday bonus

18 PTO days

10-12 paid holidays

Blue Cross Blue Shield medical

Dental

Vision

LTD

STD & Life insurance

403(b) employer match

Fully onsite in Wilmette, IL

Job summary

Our Place is seeking a passionate Administrative Assistant to join our small, onsite team in Wilmette, IL. This full-time role supports the Operations Director, Executive Director, and staff, handling a range of administrative tasks and communications.

The ideal candidate has 5+ years of experience, superb organizational and written/verbal communication skills, and proficiency with Google Workspace and Microsoft 365.

Qualifications

• High school diploma required.
• 5+ years of relevant experience.
• Proven ability to support multiple leaders in an administrative capacity.
• Outstanding customer service across diverse groups.
• Strong organizational and time management skills.
• Excellent written, verbal and interpersonal communication.
• Experience with Google Workspace and Microsoft 365.
• Experience with Little Green Light, Canva, Constant Contact and One Cause is a plus.
• Passion for service and supporting individuals with disabilities.

Responsibilities

• Support Executive Director, Operations Director and staff in daily operations.
• Handle calls, emails, and general communications.
• Support external communications, newsletters, articles and graphics.
• Organize filing systems, SharePoint, paper files and databases.
• Order and manage office supplies; liaise with vendors and providers.
• Prepare meeting agendas and notes as needed.
• Program scheduling and partner coordination.
• Enter donor data and run reports in the donor database.
• Assist with event management and fundraising activities.

Skills

Multi-leader support

Customer service

Organizational skills

Communication skills

Google Workspace

Microsoft 365

Flexibility

Education

High school diploma

Tools

Little Green Light

Canva

Constant Contact

One Cause

Job description

Our Place is seeking a passionate Administrative Assistant to join our small, onsite team in Wilmette, IL. This full-time role supports the Operations Director, Executive Director, and staff, handling a range of administrative tasks and communications.

The ideal candidate has 5+ years of experience, superb organizational and written/verbal communication skills, and proficiency with Google Workspace and Microsoft 365.