Administrative Assistant-NNWS

Yakama Nation Legends Casino; Toppenish (WA); On-site; USD 22,000 - 24,000; Full time

Job summary

Yakama Nation Legends Casino, Department of Human Services, seeks an Administrative Assistant to support the NNWS/Kinship program. You will set up and manage an extensive electronic confidential records system and assist with casework documents, ensuring accurate file preparation.

You will greet visitors, answer phones professionally, and help maintain daily workflow. The role requires privacy compliance, multitasking, and occasionally overtime.

Qualifications

• High School Diploma or GED required.
• Two years work experience as an Office Assistant V or Bookkeeper III.
• Must pass pre-employment drug test.
• Must pass pre-employment criminal background check.
• Must maintain strict confidentiality.
• Must have Notary license or ability to obtain within 30 days.
• Must possess a valid Washington Driver's License with Yakama license or permit.
• Must possess a valid First Aid/CPR card or ability to obtain.

Responsibilities

• Set up and initiate extensive electronic confidential record management system for NNWS/Kinship files.
• Provide clerical office support and organize workflow.
• Answer phones and greet visitors in a professional manner.
• Assist with preparing casework documents and client files.
• Support supervisor/management and staff; may require overtime.

Skills

Yakama tribal culture and traditions

Privacy Act requirements

English grammar and spelling

Filing principles and procedures

Indian Child Welfare Act

Washington State DCF familiarity

Yakama Nation manuals (policy, finance

Office software proficiency

Oral and written communication

Isolved timekeeping and bookkeeping

Interdepartmental coordination

Database and financial software

Dependable attendance

Multi-tasking and prioritization

Research for program events

Education

High School Diploma or GED

Tools

Isolved

Job description

Department of Human Services

Hourly Wage: $15.74-$17.72/Regular/Full-Time Administrative Assistant performs a variety of technical administrative office support work for the Yakama Nation Nak Nu We Sha (NNWS)/Kinship program. Responsible to set up and initiate extensive electronic confidential record management system for NNWS files/Kinship Files. Follow programs procedures and guideline in the disposition of confidential files. Works with all staff to ensure accurate preparation of documents. Administrative Assistant answers directs or forward general phone inquiries using a professional and courteous manner. Replies to general information requests with accurate information. Greets visitors to organization in a professional and friendly manner. Ensures the efficient day-to-day operation of the office by providing clerical office support with processing and organizing work flow. Provide assistance with preparing casework document and client files. Supports the work of supervisor/management and other staff. The Administrative Assistant may be required to work some overtime hours if necessary.

Knowledge, Skills And Abilities

• Knowledge of Yakama tribal Culture and Traditions.
• Knowledge and understanding of Privacy Act requirements.
• Knowledge of principles and practices of English grammar, punctuation and spelling.
• Knowledge of filing principles and procedures; file information alphabetically, numerically and chronologically.
• Knowledge of Indian Child Welfare Act.
• Knowledge of Washington State Department of children, Youth & Family Services.
• Knowledge of Yakama Nation Personnel Policy Manual, Finance Manual and Purchasing Manual.
• Knowledge of general administrative policies, procedures and practices of the Yakama Nation and federal government, including some record keeping.
• Ability to demonstrate computer literacy in using standard office equipment and business software.
• Ability to communicate effectively both orally and in writing.
• Ability to apply extensive or obscure guidelines to a wide variety of work situations.
• Ability to establish and maintain effective working relationships with the public, clientele, and/or tribal and state agencies.
• Ability to establish and maintain effective working relationships with management, staff, clientele and/or tribal and state agencies to ensure a positive business environment.
• Ability to use Isolved for processing timekeeping and bookkeeping.
• Ability to establish and maintain effective working relationship with other department staff, supervisors/managers, elected officials and the general public.
• Ability to work in financial software system and data base management system.
• Ability to demonstrate dependable work attendance.
• Ability to work independently and productively with minimal supervision.
• Ability to multi-task and prioritize work assignments to meet daily needs of program.
• Ability to conduct research and provide assistance in preparation for program events relative to the mission of program.

Minimum Requirements

• High School Diploma or GED.
• Two years work experience as an Office Assistant V or Bookkeeper III.
• Required to pass pre-employment drug test.
• Required to pass pre-employment criminal background check.
• Must maintain strict confidentiality.
• Must have Notary license or ability to obtain within 30 days of hire.
• Must possess a valid Washington State Driver\'s License with the ability to obtain a Yakama Nation Driving permit.
• Must possess a valid First Aid/CPR card or ability to obtain one within 6 months of hire.