Administrative Assistant - New Opening!

Allied Personnel Services; Whitehall (Lehigh County); On-site; USD 29,000 - 32,000; Full time

Job summary

Allied Personnel Services is seeking an Administrative Assistant to support a tax and financial services firm in the Lehigh Valley. This temp-to-hire role features varied hours with seasonally adjusted schedules, including evenings and Saturdays during peak periods.

You will greet clients at the front desk, answer and transfer calls, schedule appointments, prepare client files, handle payments, and assist with accounts receivable and events planning.

Qualifications

• Greet clients and answer main phone line with transfer capabilities.
• Strong written and verbal communication.
• Experience with administrative tasks in a financial services setting is a plus.

Responsibilities

• Greet clients at the front desk and answer the main phone line.
• Schedule appointments and prepare client files prior to meetings.
• Accept payments for tax services.
• Order office supplies.
• Assist with planning client and staff events.
• Open and distribute incoming mail.
• Assist with accounts receivable tasks.
• Make weekly visits to the bank and post office.

Skills

Front desk

Communication

Scheduling

Administrative support

Bilingual English/Spanish

Job description

Allied Personnel Services is seeking candidates for an Administrative Assistant opening! This temp to hire position offers varied hours depending on the time of year.

During tax season, work a rotating 8:30am-5pm/8:30am-8pm schedule Mon-Fri and every other Saturday 8:30am-4pm. During the summer, work 28-34 hours/week, and during the fall work 40 hours/week. Pay is $21.00--23.00/hr based on experience.

In this role you will work the front desk at a tax and financial services firm:

• Greet clients, answer main phone line and transfer calls
• Schedule appointments and prepare client files prior to meetings
• Accept payments for tax services
• Order office supplies
• Assist with planning client/staff events
• Open/distribute incoming mail
• Assist with accounts receivable
• Make weekly visits to bank and post office

Candidates must have excellent written/oral communication and computer skills. Prior experience within financial services is a plus. A valid PA driver's license and your own reliable transportation is required. Bilingual English/Spanish and bookkeeping experience is preferred.