Administrative Assistant New Fond du Lac, WI

Michels; Fond du Lac (WI); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

HSA

FSA

401(k)

ID Theft Monitoring

Job summary

Michels Corporation in Fond du Lac, WI is seeking an Administrative Assistant in our Aviation Department to provide day-to-day support with confidentiality and meticulous attention to detail in a fast-paced setting. You will handle expense reports, process Amex charges and invoices, manage direct bills, and assist with other administrative tasks using MS Office and basic project management tools.

We offer a comprehensive benefits program and opportunities for growth in a family-owned contractor

Qualifications

• High school diploma or GED with 0–3 years of administrative experience.
• Proficiency in MS Office and familiarity with project management tools.
• Strong organizational and time-management skills with attention to detail.
• Excellent verbal and written communication and professional discretion.

Responsibilities

• Monthly processing of Amex charges and entry into Excel.
• Monthly processing of rental direct bills and assignment to jobs.
• Access invoices for specific jobs for billing and upload invoices accordingly.
• Request and complete credit card authorizations for travelers without company cards.
• Complete expense reports on a monthly basis.
• Assist with other administrative needs as they arise.

Skills

MS Office Suite

Attention to detail

Communication skills

Discretion

Education

High school diploma or GED

Tools

MS Project

Job description

Improving America’s infrastructure isn’t for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Administrative Assistant can change yours.

As an Administrative Assistant, you will provide day-to-day administrative support under supervision in our Aviation Department. The Administrative Assistant position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image.

Key Responsibilities:

• Monthly processing of our American Express charges. Look up who the charges belong to and enter information into an Excelspreadsheet.
• Monthly processing of our rental direct bills. Look up who the charges belong to and enter information into an Excelspreadsheet.
• Access invoices for specific jobs for billing. Upload invoices as requested for specific jobs.
• Request and complete credit card authorizations as needed for travelers that do not have company credit cards for charges.
• Complete expense reports on a monthly basis.
• Assist with other needs as they arise.
• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan.

Why you?

• You thrive in fast-paced environments under tight deadlines
• You are organized and professional
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You deliver exemplary customer service through interactions with others

What it takes:

• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• A high level of professionalism and discretion in handling confidential information.

As set forth in Michels Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.