Administrative Assistant I

Michels; Brownsville (WI); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) retirement plan

HSA/FSA

Job summary

Michels Corporation is hiring an Administrative Assistant I to support day-to-day office operations under direct supervision in a fast-paced environment.

You will maintain confidentiality, multitask, prioritize tasks, and present a professional image while supporting payroll, invoicing, and presentation materials.

We offer health, dental, life insurance, a 401(k) plan, and training opportunities in a family-owned company with a strong safety culture.

Qualifications

• High school diploma or GED required.
• Notary Public licensure or ability to obtain one preferred.
• Experience in customer service and administrative support.

Responsibilities

• Provide day-to-day administrative support under direct supervision.
• Maintain confidentiality and accuracy in handling information.
• Multitask, prioritize, and present a professional image.

Skills

Customer service

Communication skills

Attention to detail

Multitasking

Presentation assistance

Payroll documentation

Invoice processing

Education

High school diploma or GED

Notary Public licensure (or ability to be trained/licensed)

Job description

Improving America’s infrastructure isn’t for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Administrative Assistant I can change yours.

As an Administrative Assistant I you will provide day-to-day administrative support under direct supervision. The Administrative Assistant I position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image.

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors


• Our steady, strategic growth revolves around a commitment to quality


• We are family owned and operated


• We invest an average of $5,000 per employee on training each year


• We reward hard work and dedication with limitless opportunities


• We believe it is everyone’s responsibility to promote safety, regardless of job titles.


• Health, Dental, and Life Insurance


• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)


• Short- and Long-Term Disability Insurance


• 401(k) Retirement Plan


• Legal Assistance and Identity Theft Protection Plans (Benefits may vary based on position and location)

Why you?

• You thrive in fast-paced environments under tight deadlines


• You enjoy collaborating and communicating with your teammates


• You like to know your efforts are noticed and appreciated


• You have strong time management, verbal, and written communication skills

What it takes:

• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.


• Experience in customer service (face to face and/or through telecommunications)


• Communication skills, both oral and written: accurate, clear and concise


• Notary Public licensure or the ability to be trained and licensed as a Notary Public


• Ability to assist management with development and assembly of presentation materials.


• Facilitate invoice billing: internal invoices and tracking/management of payment status


• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Michels Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.