Administrative Assistant - Michels Infrastructure Solutions, Inc.

Michels Corporation; Wyoming; On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401(k) Retirement Plan

Flexible Spending Accounts (FSA)

Health Savings Account (HSA)

Short-Term Disability Insurance

Long-Term Disability Insurance

Job summary

Michels Infrastructure Solutions, Inc. is seeking an Administrative Assistant to provide day-to-day administrative support to project leadership and operational teams on a project-based, full-time basis.

This role requires exceptional organizational skills and discretion to manage multiple priorities while maintaining confidentiality. You will coordinate schedules, prepare reports, process invoices, maintain records, and assist with training materials and communications across project teams,

Qualifications

• High school diploma or GED and 3+ years of related administrative experience.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Associate’s degree preferred; Notary Public licensure preferred.

Responsibilities

• Provide administrative support to project leadership, operations teams, and other departments as assigned.
• Coordinate meetings, calendars, schedules, travel arrangements, and administrative activities.
• Prepare and distribute correspondence, reports, presentations, and project documentation.
• Process invoices, payment requests, and related administrative records.
• Maintain project records, payroll documents, reports, and filing systems with a high degree of accuracy.
• Promote health, safety, environment, and quality culture in all administrative activities.

Skills

Communication

Organization

Time management

Education

High school diploma or GED

Associate's degree preferred

Notary Public licensure preferred

Tools

Microsoft Office Suite

Job description

Administrative Assistant

Location: Project-Based
Employment Type: Full-Time
Travel: No Travel Required

Support the Teams Delivering Mission-Critical Infrastructure

The successful delivery of hyperscale data centers and mission-critical infrastructure depends on strong project support, accurate documentation, effective communication, and exceptional administrative coordination. Administrative Assistants play a critical role in helping project leaders stay organized, ensuring information flows efficiently, and supporting the day-to-day operations that keep projects moving forward.

As an Administrative Assistant with Michels Infrastructure Solutions, you will provide administrative support to project leadership and operational teams while serving as a trusted resource for project personnel, vendors, subcontractors, and corporate support functions.

About Michels Infrastructure Solutions

Michels Infrastructure Solutions (MIS) brings together the full capabilities of the Michels Family of Companies under a Super General Contractor (Super GC) model, providing mission-critical owners and developers with a single point of accountability for every phase of project execution. By combining self-performed specialty design, construction, and commissioning services, MIS delivers large-scale, multidisciplinary projects with greater control over safety, quality, schedule, and cost.

MIS specializes in the delivery of hyperscale data centers and mission-critical facilities, leveraging expertise across mass grading and site development, wet and dry utilities, fiber and telecommunications infrastructure, ground improvement, deep foundations, structural concrete, power infrastructure, and commissioning. Our integrated delivery approach enables customers to partner with a single-source team capable of executing some of North America's most complex and demanding infrastructure projects.

Position Overview

As an Administrative Assistant, you will provide day-to-day administrative support to project leadership and operational teams under minimal supervision. This role requires a highly organized and detail-oriented professional who can effectively manage multiple priorities while maintaining confidentiality, professionalism, and accuracy.

You will support Project Directors and project leadership teams by coordinating schedules, managing correspondence, preparing reports, processing invoices, maintaining records, coordinating training materials, and assisting with a variety of project administrative functions.

Success requires strong communication skills, exceptional organizational abilities, attention to detail, sound judgment, and the ability to thrive in a fast-paced project environment with changing priorities.

Key Responsibilities

• Provide administrative support to project leadership, operations teams, and other departments as assigned.
• Coordinate meetings, calendars, schedules, travel arrangements, and administrative activities.
• Prepare and distribute correspondence, reports, presentations, and project documentation.
• Process invoices, payment requests, and related administrative records.
• Maintain project records, payroll documents, reports, and filing systems with a high degree of accuracy.
• Promote a strong health, safety, environment, and quality (HSEQ) culture throughout all administrative activities.

What You'll Do

• Support Project Directors and project leadership teams with daily administrative responsibilities.
• Manage complex calendars, scheduling priorities, meeting requests, and appointment coordination.
• Coordinate travel arrangements, lodging accommodations, transportation logistics, and expense reporting.
• Prepare meeting agendas, presentations, executive correspondence, reports, and other business communications.
• Write, proofread, distribute, and maintain professional correspondence and project documents.
• Process incoming and outgoing mail, packages, and administrative communications.
• Review invoices for accuracy, prepare documentation for approval, and coordinate with Accounts Payable for processing and follow-up.
• Facilitate internal billing activities and assist with tracking invoice payment status.
• Track payroll records and perform transactional data entry with a high degree of accuracy.
• Scan, organize, maintain, and file payroll and project-related documentation.
• Coordinate the production and distribution of training materials and project communications.
• Maintain department documentation, records, templates, forms, and standard materials.
• Support corporate and divisional teams with various administrative and clerical activities.
• Maintain confidentiality when handling sensitive company, employee, financial, and project information.
• Assist with special projects and other administrative assignments as needed.

Why Michels Infrastructure Solutions, Inc.?

• We deliver some of North America's largest and most complex hyperscale data center and mission-critical infrastructure projects.
• We leverage a unique Super GC delivery model that combines specialty construction capabilities under a single-source execution approach.
• We provide exposure to every phase of project delivery, from planning and procurement through commissioning and turnover.
• We are family owned and operated.
• We invest an average of $5,000 per employee per year in training and career development.
• We perform meaningful work that supports cloud computing, artificial intelligence, digital connectivity, and economic growth.
• We believe everyone is responsible for promoting safety, regardless of job title.
• We are part of the Michels Family of Companies, one of North America's largest and most diversified energy and infrastructure contractors.
• We offer opportunities for advancement across project support, operations, administration, and business functions.
• Health Insurance
• Life Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• 401(k) Retirement Plan
• Legal Plan
• Identity Theft Protection and Monitoring Plan

Benefits may vary based on position and location.

Why You?

• You like to surround yourself with dedicated, value-driven people.
• You relish new challenges and evolving technology.
• You cringe when you hear: “Because that's the way we've always done it.”
• You are highly organized and enjoy keeping teams on track.
• You take pride in accuracy, professionalism, and attention to detail.
• You enjoy supporting leaders and helping others succeed.
• You thrive in fast-paced environments with multiple competing priorities.
• You want to work to make a difference.

What It Takes

• High school diploma or GED and 3+ years of related administrative experience, or an equivalent combination of education and experience.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to manage multiple priorities while maintaining accuracy and professionalism.
• Strong organizational, administrative, and time-management skills.
• Excellent verbal and written communication skills with the ability to create accurate, clear, and concise correspondence.
• Experience supporting executives, project leadership teams, operations groups, or business professionals.
• Experience processing invoices, managing records, coordinating schedules, and supporting office operations.
• Strong customer service skills, both face-to-face and through phone and electronic communications.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and commitment to producing high-quality work.
• Associate's degree is preferred but not required.
• Notary Public licensure, or the ability to obtain Notary Public licensure, is preferred.
• Construction, engineering, infrastructure, project support, or professional services experience is preferred.
• Primarily works in a climate-controlled office environment with minimal safety or health hazard exposure.
• Works at a steady to fast pace with frequent interruptions and changing priorities.
• Regular use of computers, office equipment, filing systems, and communication tools.
• Frequently required to work at a desk and use hands for typing and document handling.
• Regularly lifts and/or moves up to 25 pounds and occasionally more with assistance.
• Requires close vision and the ability to adjust focus.

Join a company that powers progress. Be a part of Michels Infrastructure Solutions, Inc.—where you don't just support projects, you help deliver the future of mission-critical infrastructure.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Michels Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.