Administrative Assistant – Lyman United Methodist Church

outh Carolina United Methodist Conference; South Dakota; On-site; USD 30,000 - 40,000; Full time

Job summary

A prominent church in South Dakota seeks an Administrative Assistant to manage day-to-day operations and provide essential support to the ministerial staff. The role involves clerical tasks, event coordination, and maintaining church records while fostering an inviting atmosphere for visitors. Ideal candidates are organized, reliable, and possess excellent interpersonal skills.

Qualifications

• Demonstrate strict confidentiality and reliability.
• Able to handle unexpected situations.
• Computer literate and capable of learning church software.

Responsibilities

• Perform administrative support duties for the pastor and staff.
• Coordinate church events and maintain the church calendar.
• Greet visitors and assist with inquiries.
• Generate church reports and prepare payroll.

Skills

People Skills

Clerical Skills

Communication Skills

Organizational Skills

Job description

The purpose of this role is to fulfill the day-to-day affairs of the church which require ongoing attention, and to perform general office work, thus relieving the ministerial staff of clerical duties. The Administrative Assistant is the first person the public sees or talks to when entering the church. The Administrative Assistant must create an environment that is inviting to people passing through on a daily basis.

Because of the nature of the role, the Administrative Assistant must demonstrate strict confidentiality and the ability to handle unexpected situations.

The Church Administrative Assistant must:

• Have a positive and caring attitude, excellent people skills, and high integrity.
• Be accessible, responsive, and flexible to handle the changing needs of the church. Reliability is a must.
• Have clerical, communication, computer, and organizational skills; be articulate, computer literate, and capable of learning church software.
• Have effective verbal, writing, editorial, and publishing skills.
• Coordinate the unique schedules of the different staff members.

Responsibilities:

• Perform administrative support duties for the pastor and staff
• General office & receptionist duties: Greet foot traffic, troubleshoot problems, assist visitors in finding assistance, answer telephone/doorbell, send and receive faxes and emails, help with general needs of congregants
• Maintain office equipment
• Coordinate all church events on the church calendar
• Schedule events for committees, groups, and individual congregants
• Coordinate the church calendar with the rotating schedules of Facilities Managers
• Arrange for repairs/service as needed
• Create bulletins for Sunday worship, funerals, and special events
• Create weekly e-newsletter
• Maintain the prayer chain
• Maintain church records: Births, deaths, new members, baptisms (congregational traffic)
• Generate church reports including, but not limited to, Charge Conference forms, Tables I, II, III, Annual Audit
• Prepare payroll for employees
• Serve as Accounts Payable clerk: generate checks, file invoices, etc.
• Serve as support for special events/missions (SPIHN, Refuel, Salkehatchie, etc.)
• Order office supplies
• Pick up and sort mail
• Perform administrative support duties for the Bookkeeper
• Perform administrative support duties for Committee Chairs
• Coordinate lending of church equipment (tables, chairs, keys, etc.)

Accountable to: Pastor and SPRC.

These expectations and guidelines may be changed on a need basis as seen by the Pastor and SPRC.

Please forward resume to Luke Mills at [e-mail] or Kim Taylor at [e-mail]. Any questions in regards to the open position, please email either Luke Mills or Kim Taylor.