Administrative Assistant - Multitask Office & Data Support

ADP, Inc.; Stanton (CA); On-site; USD 19,000 - 26,000; Full time

Job summary

Custom Pipe in Stanton, CA is seeking a detail-oriented Administrative Assistant to support daily office functions and teams. The role emphasizes strong communication, proactive organization, and multi-tasking in a fast-paced environment.

You will handle front-desk duties, filing, document preparation, scheduling, and travel coordination while ensuring HR and safety records stay compliant.

Qualifications

• High school diploma or equivalent; associate’s degree or administrative certification preferred.
• 2+ years of administrative or office experience (manufacturing or industrial environment a plus).
• Strong computer skills (MS Office Suite required; familiarity with ERP systems like Acumatica is a plus).
• Excellent organizational and multitasking skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Serve as the first point of contact for visitors and incoming phone calls.
• Manage office supplies inventory and place orders as needed.
• Maintain and organize physical and digital filing systems.
• Prepare and edit correspondence, reports, memos, and other documents.
• Support department managers with administrative tasks, including scheduling, travel coordination, and data entry.
• Assist in maintaining records for HR, safety, and compliance purposes as needed.
• Coordinate incoming and outgoing mail, deliveries, and shipments.
• Track and file documents related to purchasing, production, or sales support functions.
• Maintain cleanliness and orderliness of common office areas.
• Provide backup support to other administrative or operational departments as directed.

Skills

MS Office Suite

Organizational skills

Multitasking

Confidentiality

Communication

Education

High school diploma or equivalent

Associate’s degree or administrative certification

Tools

Acumatica ERP

Job description

Custom Pipe in Stanton, CA is seeking a detail-oriented Administrative Assistant to support daily office functions and teams. The role emphasizes strong communication, proactive organization, and multi-tasking in a fast-paced environment.

You will handle front-desk duties, filing, document preparation, scheduling, and travel coordination while ensuring HR and safety records stay compliant.