Administrative Assistant - Multidepartment Support

American Track; Denver (CO); On-site; USD 42,000 - 62,000; Full time

Job summary

North American Rail Solutions (NARS) is seeking an Administrative Assistant to support Accounting, Human Resources, Sales, and Operations. The role requires superb written and verbal communication, confidentiality, and the ability to multitask across busy departments.

You will manage scheduling, reception, mail, and office supplies; welcome visitors; coordinate vendor activities; assist with onboarding and payroll data preparation; and support basic accounting tasks such as PO creation and AP

Qualifications

• Strong communication skills and ability to maintain confidentiality.
• 3+ years of experience in an administrative role.
• Proficient with Microsoft Office Suite and basic office software.

Responsibilities

• Perform administrative functions: scheduling, reception, mail, and office supplies procurement.
• Greet and direct visitors and clients.
• Maintain organized, clean, and well-kept office space.
• Coordinate with vendors for repairs and maintenance.
• Plan team events to support a positive work culture.
• Handle internal/external communications via phone and email.

Skills

Verbal & written comms

Interpersonal & customer service

MS Office proficiency

Organizational skills

Recordkeeping & filing

Independent worker

Multitasking

Payroll systems (Paylocity/CMiC)

Education

High School Diploma or GED

Tools

Paylocity

CMiC

Job description

North American Rail Solutions (NARS) is seeking an Administrative Assistant to support Accounting, Human Resources, Sales, and Operations. The role requires superb written and verbal communication, confidentiality, and the ability to multitask across busy departments.

You will manage scheduling, reception, mail, and office supplies; welcome visitors; coordinate vendor activities; assist with onboarding and payroll data preparation; and support basic accounting tasks such as PO creation and AP