Administrative Assistant with AR/AP & Accounting Support

U.S. Multimodal Group; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Commission plan

PTO & Holidays

Medical/dental/vision

Job summary

U.S. Multimodal Group is hiring an Administrative Assistant to support daily office and accounting functions in Kansas City. The role requires strong communication, attention to detail, and the ability to manage multiple priorities while ensuring timely financial processing.

The successful candidate will handle invoicing, vendor payments, collections, journal entry posting, and broad administrative tasks, in a dynamic logistics environment.

Qualifications

• High school diploma required; associate degree preferred.
• 2+ years in administrative, bookkeeping, or accounting support preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with accounting software preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and time-management abilities.

Responsibilities

• Accounts Receivable: Prepare and issue customer invoices; monitor accounts; respond to inquiries.
• Accounts Payable: Review/approve vendor invoices; process payments; maintain records.
• Collections: Monitor overdue balances; follow up with customers; resolve discrepancies.
• Accounting Support: Enter journal entries; gather docs; assist with month-end close.
• Administrative Duties: File management, data entry, reporting, and general office support.

Skills

Excel

Word

Outlook

Communication

Organizational skills

Time management

Data entry

Discretion

Education

High school diploma

Associate's degree in business or accounting

Tools

Accounting software

Job description

U.S. Multimodal Group is hiring an Administrative Assistant to support daily office and accounting functions in Kansas City. The role requires strong communication, attention to detail, and the ability to manage multiple priorities while ensuring timely financial processing.

The successful candidate will handle invoicing, vendor payments, collections, journal entry posting, and broad administrative tasks, in a dynamic logistics environment.