Administrative Assistant — Multi-Unit Support & Records

Jobtailor; Missouri; On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor is seeking an administrative assistant to support the Resident District Manager and multiple unit departments. The role requires basic data entry, filing, scheduling, and correspondence preparation, with an emphasis on professionalism and safety compliance.

You will handle phone and email communications, assist with HR-related tasks where needed, and support cash handling and mail processing as part of daily operations. A positive attitude and reliable schedule are essential.

Qualifications

• High School Diploma or GED required.
• 1–2 years related experience.
• Basic phone and computer skills (email, texting, etc.).
• Willingness to learn and grow; mature judgment and professional appearance.
• Ability to work flexible schedule; punctuality with shifts.
• Dress code compliance; professional conduct and communication.
• Ability to work nights, weekends and some holidays.

Responsibilities

• Provides support to the Resident District Manager.
• Covers various departments throughout the unit.
• Photocopying, compiling records, filing, and scheduling appointments.
• Writes or types information into a computer to prepare correspondence.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Opens and routes incoming mail; answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash as needed.
• May include human resources functions for the unit, district, and region.
• Complies with all safety and risk management policies and procedures.
• Participates in regular safety meetings, safety training, and hazard assessments.

Skills

Administrative Support

Record Maintenance

Office Machine Operation

Professional Communication

Human Resources Functions

Education

High School Diploma

GED

Tools

Office Machines

Computer Skills

Email

Texting

Job description

Jobtailor is seeking an administrative assistant to support the Resident District Manager and multiple unit departments. The role requires basic data entry, filing, scheduling, and correspondence preparation, with an emphasis on professionalism and safety compliance.

You will handle phone and email communications, assist with HR-related tasks where needed, and support cash handling and mail processing as part of daily operations. A positive attitude and reliable schedule are essential.