Administrative Assistant: Data Entry & Records Specialist

Jobtailor; Phoenix (AZ); On-site; USD 32,000 - 52,000; Full time

Job summary

Jobtailor in Phoenix, AZ, seeks an organized administrative assistant to support multiple teams with front- and back-office tasks. You will handle calls, process mail and documents, perform data entry, maintain files, and coordinate across Microsoft and Google platforms.

The role requires a high school diploma, strong customer service, and attention to detail, with in-person interviews and background checks.

Qualifications

• High school diploma required.
• Strong customer service skills.
• Administrative/clerical experience preferred.
• Data entry and records/document management skills.
• Strong organization and attention to detail.

Responsibilities

• Answer and route incoming calls and provide customer service.
• Process mail, correspondence, and incoming documents.
• Perform data entry, filing, scanning, and electronic records management.
• Maintain contact lists, supplies, and employee equipment inventory.
• Process forms and administrative requests.
• Organize and rename electronic files.
• Assist with moving files between Microsoft and Google platforms.
• Review forms, documentation, and web links for accuracy.
• Provide general administrative support to multiple teams.

Skills

Customer Service Skills

Data Entry

Records Management

Attention to Detail

Organizing Files

Filing

Mail Processing

Document Management

Scanning

Electronic Records Management

Education

High School Diploma

Tools

Microsoft Office

Google Platforms

Job description

Jobtailor in Phoenix, AZ, seeks an organized administrative assistant to support multiple teams with front- and back-office tasks. You will handle calls, process mail and documents, perform data entry, maintain files, and coordinate across Microsoft and Google platforms.

The role requires a high school diploma, strong customer service, and attention to detail, with in-person interviews and background checks.