Administrative Assistant - Multi-Dept Support

American Track; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

North American Rail Solutions (NARS) in Atlanta is seeking an Administrative Assistant to provide organized, confidential administrative support across Accounting, Human Resources, Sales and Operations. You will handle scheduling, reception, mail distribution, office supplies, vendor coordination, onboarding support, basic accounting tasks, and travel arrangements, while maintaining accurate records.

Excellent verbal and written communication, strong interpersonal skills, and proficiency with

Qualifications

• High School Diploma or GED required.
• 3+ years of administrative experience.
• Excellent written and verbal communication skills.
• Paylocity and/or CMiC experience is a plus.

Responsibilities

• Performs administrative functions including scheduling, reception, mail distribution, and office supplies procurement.
• Welcomes and directs visitors and clients.
• Maintains organized, clean, and well-maintained office space.
• Coordinates with vendors for repairs and maintenance.
• Coordinates team events and activities to foster a positive work culture.
• Answers calls, responds to emails, and directs inquiries to the appropriate team members.
• Maintains accurate records and files in compliance with policies and legal requirements.
• Manages vendor relationships, obtains quotes, and negotiates contracts for cost-effective services.
• Gathers payroll data based on current policies and reports processing accuracy to the corporate team.
• Assists in onboarding new employees including workstation setup.
• Performs basic accounting functions such as creating purchase orders and accounts payable.
• Makes travel arrangements including flights, cars, hotels, and restaurant bookings.
• Prepares communications such as memos, emails, invoices, and reports.
• Maintains accounts and performs bookkeeping.
• Performs other duties as assigned.

Skills

Strong communication

Interpersonal skills

Organizational skills

Multitasking

Independent work

Attention to detail

Microsoft Office

Paylocity/CMiC experience

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

North American Rail Solutions (NARS) in Atlanta is seeking an Administrative Assistant to provide organized, confidential administrative support across Accounting, Human Resources, Sales and Operations. You will handle scheduling, reception, mail distribution, office supplies, vendor coordination, onboarding support, basic accounting tasks, and travel arrangements, while maintaining accurate records.

Excellent verbal and written communication, strong interpersonal skills, and proficiency with