Administrative Assistant

NATIONAL RETAIL TRANSPORTATION; North Bergen (NJ); On-site; USD 30,000 - 33,000; Full time

Job summary

NATIONAL RETAIL TRANSPORTATION is seeking an Administrative Assistant to ensure the smooth operation of our New Jersey office. You will handle day-to-day administrative tasks, communications, and records management, supporting multiple departments.

The role requires 3–5 years of relevant experience, strong MS Office skills, and CMMS experience. You will contribute to efficient project support, data accuracy, and safe workplace practices.

Qualifications

• High school diploma required.
• 3–5 years of relevant experience.
• Advanced Microsoft Office skills for reports.
• CMMS experience is required.

Responsibilities

• Provide general support to the administration department and act as contact.
• Attend meetings, take notes, and assist with SOP updates.
• Compile and verify data for internal reports and ensure accuracy.
• Coordinate with Management for quotes and invoices and communicate effectively.
• Support departmental communications and share information with managers.
• Manage phones, emails, and up-to-date records and files.
• Schedule contractors for quotes and proposals and assist project management.
• Assist in processing invoices, quotes, and ordering materials with Excel reports.
• Ensure adherence to workplace safety policies and respond to emergencies.

Skills

Organizational skills

Time management

Analytical skills

Attention to detail

Education

High school diploma

Tools

CMMS software

Microsoft Office

Job description

• Pay or shift range: $22 USD to $24 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Administration
• Full-Time
• Requisition #: ADMIN001556

Description

Company Overview:

NRS is a leading provider of transportation & supply chain solutions. As a family-owned and operated company, NRS has delivered smart logistics solutions to numerous Fortune 500 companies spanning over 70 years.Whether it’s NRT, Keystone, Keystone Fresh, or Keystone Capacity, our innovative energy drives us towards new and valuable solutions for our clients, even as we continuously grow and strengthen our network. We are dedicated to creating a culture that empowers the individual and offers our associates the opportunity to apply their unique skill to the challenges facing our clients. In the office, the warehouse, or on the road, it is this commitment to our innovative spirit that unites us in common mission to push boundaries in the logistics industry.

Job Overview:

The Administrative Assistant provides comprehensive support. This role is essential in ensuring the smooth operation of our office environment, facilitating effective communication, and maintaining meticulous records. The Administrative Assistant manages the day-to-day administrative tasks, occasionally assisting with financial processes, and supporting departmental projects.

Duties and responsibilities:

• Provide general support to the administration department and office, acting as a point of contact for internal and external inquiries.
• Attend meetings, take detailed notes, and assist in the preparation and updating of Standard Operating Procedures (SOPs).
• Compile, verify, and manage data for recurring and internal reports, ensuring accuracy and relevance of information.
• Coordinate with Management to facilitate the processing of quotes and invoices while maintaining effective communication.
• Support departmental communication by distributing information to Managers while enhancing team collaboration and information sharing.
• Manage administrative functions, including answering phones, responding to emails, and maintaining up-to-date records and files.
• Schedule and follow up with contractors for quotes and proposals, contributing to efficient project management.
• Assist in processing invoices, quotes, ordering materials, and supplies, and creating detailed reports using Excel.
• Ensure adherence to workplace safety policies and procedures, responding proactively to emergency situations to maintain a safe office environment.
• Perform other duties as assigned.

Qualifications:

• High school diploma required.
• 3-5 years of relevant experience.
• Demonstrated organizational skills, with an ability to prioritize tasks effectively and manage time efficiently.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), enabling the creation of professional documents and reports.
• CMMS experience required.
• Maintenance industry experience preferred.
• Strong analytical skills, with a keen attention to detail, especially when handling sensitive data and information.

#NRSIND

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.