Administrative Specialist — Cross-Department Support

North American Rail Solutions; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

North American Rail Solutions is seeking an Administrative Assistant to support Accounting, HR, Sales, and Operations. The role emphasizes organization, confidentiality, and effective communication across departments in a fast-paced office environment.

The ideal candidate brings 3+ years in an administrative role, proficiency with Microsoft Office, and keen attention to detail. This on-site position supports multiple teams and vendor coordination in Atlanta.

Qualifications

• Minimum 3+ years of experience in an administrative role.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office Suite and related software.
• Exhibits high level of organizational detail and discretion.

Responsibilities

• Handle scheduling, reception, mail distribution, and office supplies procurement.
• Welcome and direct visitors and clients; manage communication channels.
• Coordinate vendor repairs, maintain office organization, and support events.
• Assist payroll data gathering and reporting to corporate teams.
• Assist onboarding, workstation setup, and equipment provisioning.
• Perform accounting tasks such as purchase orders, A/P, and inventory.
• Arrange travel including flights, cars, hotels, and restaurants.
• Prepare memos, emails, invoices, reports, and other communications.
• Manage accounts and perform bookkeeping; maintain confidentiality.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

Attention to detail

Independent working

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Paylocity

CMiC

Job description

North American Rail Solutions is seeking an Administrative Assistant to support Accounting, HR, Sales, and Operations. The role emphasizes organization, confidentiality, and effective communication across departments in a fast-paced office environment.

The ideal candidate brings 3+ years in an administrative role, proficiency with Microsoft Office, and keen attention to detail. This on-site position supports multiple teams and vendor coordination in Atlanta.