Administrative Assistant - Military Medicine Programs (On-site)

Fidelity Partners; St. Louis (MO); On-site; USD 70,000 - 71,000; Full time

Job summary

The Administrative Assistant will provide day-to-day administrative and program support to the C-STARS-St. Louis team within Saint Louis University Hospital. The position handles scheduling, communications, records, meeting coordination, office operations, and training-program logistics in a collaborative military medical readiness environment.

Primarily on-site at C-STARS-St. Louis, there may be limited telework authorized by the Government/client.

Qualifications

• Must have high school diploma or equivalent; college coursework preferred.
• Administrative, clerical, or program-support experience in a professional setting.
• Proficient with Microsoft Office applications, email, calendars, data entry, and office equipment.
• Able to manage competing priorities, maintain records, meet deadlines, and follow procedures.
• Excellent written and verbal communication; maintain confidentiality.

Responsibilities

• Provide administrative and clerical support to the C-STARS-St. Louis team.
• Maintain calendars, coordinate appointments, meetings, and training logistics.
• Prepare, format, proofread, file correspondence, reports, rosters, and presentations.
• Monitor shared email/phone; route inquiries to appropriate personnel.
• Maintain electronic and paper records, trackers, and schedules.
• Coordinate travel, purchasing, and office equipment; track deadlines.
• Interact professionally with Government personnel, hospital staff, and contractors.

Skills

Organizational skills

Communication

Time management

Professional writing

Education

High school diploma

Tools

Microsoft Office

Job description

The Administrative Assistant will provide day-to-day administrative and program support to the C-STARS-St. Louis team within Saint Louis University Hospital. The position handles scheduling, communications, records, meeting coordination, office operations, and training-program logistics in a collaborative military medical readiness environment.

Primarily on-site at C-STARS-St. Louis, there may be limited telework authorized by the Government/client.