Military Medical Admin Assistant - On-Site, Full-Time

Fidelity Partners Services; St. Louis (MO); On-site; USD 40,000 - 54,000; Full time

Job summary

Fidelity Partners is seeking an Administrative Assistant for the Office of Military Medicine to support the C-STARS-St. Louis team at Saint Louis University Hospital.

You will manage calendars, coordinate training activities, and handle documents and communications in a military medical readiness environment. The role emphasizes scheduling, records management, and liaison work with Government personnel, hospital staff, and contractors.

Qualifications

• Must have a high school diploma or equivalent; additional college coursework or administrative training is preferred.
• Must have administrative, clerical, office-support, or program-support experience in a professional environment.
• Must be proficient with Microsoft Office applications, email, calendars, data entry, and standard office equipment.
• Must be able to organize competing priorities, maintain accurate records, meet deadlines, and follow established procedures.
• Must communicate professionally and effectively in writing, by telephone, by email, and in person.
• Must protect sensitive, personal, medical, Government, and client information and maintain appropriate confidentiality.
• Experience supporting a healthcare, military, federal, academic, or training environment is preferred but not required.
• Must satisfy all Government/client security, suitability, credentialing, onboarding, and facility-access requirements.

Responsibilities

• Provide administrative and clerical support to C-STARS-St. Louis leadership, instructors, staff, and program personnel.
• Maintain calendars, coordinate appointments, schedule meetings, and help organize training and program activities.
• Prepare, format, proofread, route, copy, scan, and file correspondence, reports, rosters, presentations, and other program documents.
• Monitor shared email, telephone, and office communications; route inquiries and messages to the appropriate personnel.
• Maintain accurate electronic and paper records, trackers, contact lists, schedules, and administrative files.
• Support meeting logistics by preparing agendas and materials, coordinating rooms or virtual links, documenting action items, and distributing follow-up information.
• Assist with trainee and visitor coordination, including schedules, arrival information, access instructions, rosters, and required administrative documentation.
• Support travel, supply, purchasing, shipping, and office-equipment coordination in accordance with applicable procedures and authorization limits.
• Track suspense dates, recurring requirements, deliverables, and administrative actions and provide timely status updates.
• Coordinate professionally with Government personnel, hospital staff, military members, contractors, trainees, and external partners.
• Maintain an orderly office environment and identify administrative, supply, or equipment needs for appropriate action.
• Follow Government, client, hospital, privacy, information-security, safety, and workplace requirements.
• Remain flexible when schedules, work locations, and priorities change based on Government or program needs.

Skills

Administrative experience

Data entry

Calendar management

Written and verbal communication

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Email system

Job description

Fidelity Partners is seeking an Administrative Assistant for the Office of Military Medicine to support the C-STARS-St. Louis team at Saint Louis University Hospital.

You will manage calendars, coordinate training activities, and handle documents and communications in a military medical readiness environment. The role emphasizes scheduling, records management, and liaison work with Government personnel, hospital staff, and contractors.