Administrative Assistant & Meetings Coordinator

PeopleShare by PROMAN; Pottstown (Montgomery County); On-site; USD 28,000 - 39,000; Full time

Job summary

PeopleShare by PROMAN in Pottstown is seeking an Administrative Support professional to greet visitors, answer phones, manage emails, prepare meeting materials, and support daily office operations.

This role includes minutes, records management, mail handling, website updates, social media postings, scheduling, data entry, and basic QuickBooks tasks. A reliable, detail-oriented team player fits best. Monday–Friday 8:00 AM–4:00 PM, plus two monthly evening shifts; pay is $24/hour.

Qualifications

• Greet visitors and assist in a professional manner.
• Answer and route phone inquiries and messages.
• Manage email communications and direct requests to correct departments.
• Prepare meeting agendas, packets, and supporting documents.
• Attend meetings, record proceedings, and prepare minutes.
• Process requests in compliance with regulations.
• Maintain and organize records and archives as required.
• Handle applications, licenses, and related paperwork.
• Distribute and manage mail and correspondence.
• Update website and social media platforms and public notices.
• Maintain residential property files and administrative databases.
• Assist with scheduling, calendar coordination, and report preparation.
• Perform data entry, filing, and general clerical duties.
• QuickBooks experience is preferred.

Responsibilities

• Greet and assist visitors in a professional manner.
• Answer multi-line phone system and respond to inquiries.
• Manage emails and direct requests to appropriate departments.
• Prepare meeting agendas and supporting documents.
• Attend meetings and prepare official meeting minutes.
• Process requests in compliance with regulations.
• Maintain records according to management requirements.
• Handle applications, licenses, and related paperwork.
• Distribute mail and correspondence.
• Update website and social media platforms.
• Maintain property files and administrative databases.
• Assist scheduling meetings and preparing reports.
• Perform data entry and filing duties.
• Experience with QuickBooks is preferred.

Skills

Visitor greeting

Phone handling

Email management

Meeting minutes

Records management

Data entry

Calendar scheduling

Document preparation

Tools

QuickBooks

Job description

PeopleShare by PROMAN in Pottstown is seeking an Administrative Support professional to greet visitors, answer phones, manage emails, prepare meeting materials, and support daily office operations.

This role includes minutes, records management, mail handling, website updates, social media postings, scheduling, data entry, and basic QuickBooks tasks. A reliable, detail-oriented team player fits best. Monday–Friday 8:00 AM–4:00 PM, plus two monthly evening shifts; pay is $24/hour.