Administrative Assistant – Growth & Impact, PTO & 403b

Community Options, Inc.; Butler (Butler County); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive benefits package

Paid holidays

Generous PTO

Employee incentive programs

403b retirement plan

Career growth opportunities

University partnerships

Job summary

Community Options, Inc. is seeking a Full-Time Administrative Assistant to support in Butler, PA. The role includes arranging meetings, coordinating mailings, and assisting on special projects.

The candidate will schedule appointments, screen calls, organize files, and handle daily office tasks while maintaining a neat reception area and supporting staff with travel and meetings. Strong MS Office skills and confidentiality are essential.

Qualifications

• High school diploma or GED required.
• Two years of related administrative experience.
• Valid driver’s license with satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Strong interpersonal and communication skills.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Maintain daily and monthly schedules for all staff to determine location and availability.
• Organize and prioritize large volumes of information and calls.
• Complete typing and copying for management staff.
• Open, sort, and distribute mail.
• Maintain orderly office and reception area.
• Work independently and in a team on ongoing projects.
• Maintain conference room usage log.
• Cooperate with license and department staff in inspections and inquiries.

Skills

Interpersonal skills

Verbal communication

Written communication

Time management

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

Community Options, Inc. is seeking a Full-Time Administrative Assistant to support in Butler, PA. The role includes arranging meetings, coordinating mailings, and assisting on special projects.

The candidate will schedule appointments, screen calls, organize files, and handle daily office tasks while maintaining a neat reception area and supporting staff with travel and meetings. Strong MS Office skills and confidentiality are essential.