Administrative Assistant – Medical Oncology

Jobtailor; Atlanta (GA); On-site; USD 52,000 - 65,000; Full time

Job summary

Emory University seeks an experienced administrative professional to support management in a research setting. You will manage calendars, respond to correspondence, and coordinate meetings while preparing reports and budgets for leadership.

The role requires a Bachelor's degree (or equivalent) with five years of administrative experience. Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and collaboration tools (OneDrive, Zoom, Teams) is essential.

Qualifications

• Bachelor's degree or equivalent with five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Responsibilities

• Provides administrative support for general management, a research environment, or a specific program.
• Responds to incoming telephone calls and maintains calendars; prioritizes meeting requests for management.
• Reviews correspondence and prepares appropriate responses; completes forms, grants and related documents.
• Prepares charts and graphs for reports and presentations; creates and edits departmental reports.
• Schedules meetings and handles logistics for meetings and special events; prepares materials for events.

Skills

Administrative Support

Microsoft Office Proficiency

Budget Management

Meeting Coordination

Data Analysis

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

OneDrive

Zoom

Teams

Job description

• Provides administrative support for general management, a research environment, or a specific program
• Ensures office activities comply with Emory policies and procedures
• Responds to incoming telephone calls
• Maintains calendars and prioritizes meeting requests for management
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses
• Completes forms, grant applications, and correspondence associated with programs
• Prepares charts and graphs for reports and presentations
• Creates and edits scientific, programmatic, or other departmental reports
• Schedules meetings and handles logistics for meetings and special events
• Prepares materials for meetings and special events
• Initiates, processes, and maintains records and invoices
• Keeps management apprised of account status, identifies cost-effective solutions, and may authorize expenditures
• Monitors or maintains budgets and grants; assists with budget development; prepares expense reports and reimbursements
• Plans and coordinates travel arrangements
• Maintains databases and spreadsheets; analyzes data and designs or generates associated reports
• Establishes and organizes files and documents
• Oversees ordering and maintenance of office supplies
• May supervise or direct support staff and/or students
• Performs related responsibilities as required

Requirements

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others)

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and experience with collaboration tools. Effectively manages schedules, correspondence, and budgets while ensuring compliance with organizational policies.

Highest-signal resume keywords

• Administrative Support
• Microsoft Office Proficiency
• Budget Management
• Meeting Coordination
• Data Analysis

ATS Optimization Keywords

Hard Skills

• Budget Management
• Data Analysis
• Report Preparation
• Grant Application Completion
• Calendar Management

Soft Skills

• Organizational Skills
• Communication Skills
• Problem-Solving Skills

Certifications & Qualifications

• Bachelor's Degree

Industry Keywords

• Administrative Procedures
• Office Compliance
• Meeting Logistics
• Correspondence Management
• File Organization

Tools & Technologies

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• OneDrive
• Zoom
• Teams