Administrative Assistant, Market Growth & Sales

Jobtailor; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor is seeking an experienced administrative professional to support Market Growth Leaders and Sales leadership. You will manage calendars, coordinate travel, prepare presentations, and handle expense reporting while ensuring deliverables meet deadlines.

The role emphasizes cross-functional collaboration across locations, event support, and budget-related tasks, with a focus on confidentiality and customer service in a fast-paced corporate environment.

Qualifications

• 3+ years of administrative support experience, preferably supporting leaders in a corporate or sales environment.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, work independently, and meet deadlines in a fast-paced environment.
• Demonstrated attention to detail and problem-solving skills.
• Commitment to customer service.
• Ability to handle confidential information with discretion and professionalism.
• If working from home, ensure reliable internet with at least 10Mbps download/5Mbps upload.

Responsibilities

• Provide high-level administrative and operational support to Market Growth Leaders and Sales leadership.
• Manage calendars, coordinate travel, process expense reports, and schedule meetings.
• Prepare, edit, and distribute presentations, reports, spreadsheets, and business correspondence.
• Anticipate leader and team needs, prioritize requests, and complete deliverables on time.
• Coordinate meetings, client events, leadership meetings, and office activities from planning through execution.
• Reserve meeting space, arrange catering, prepare materials, capture meeting notes, and manage logistics.
• Support local market events, community engagement activities, broker meetings, and customer-facing gatherings.
• Partner with administrative teams across multiple locations.
• Support office operations including supplies, promotional inventory, mail, printing, binding, and shipping.
• Assist with budget tracking, invoice processing, and expense management.
• Help maintain a productive and professional office environment.
• Build relationships with leaders, sales professionals, brokers, clients, and internal business partners.
• Provide responsive administrative support across the sales organization.
• Cross-train and provide backup support for other administrative professionals.
• Participate in projects and process improvement initiatives.

Skills

Administrative support

Calendar management

Travel coordination

Budget tracking

Microsoft Office proficiency

Communication skills

Customer service

Confidentiality

Tools

Salesforce

Concur

Wrike

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

• Provide high-level administrative and operational support to Market Growth Leaders and Sales leadership
• Manage calendars, coordinate travel, process expense reports, and schedule meetings
• Prepare, edit, and distribute presentations, reports, spreadsheets, and business correspondence
• Anticipate leader and team needs, prioritize requests, and complete deliverables on time
• Coordinate meetings, client events, leadership meetings, and office activities from planning through execution
• Reserve meeting space, arrange catering, prepare materials, capture meeting notes, and manage logistics
• Support local market events, community engagement activities, broker meetings, and customer-facing gatherings
• Partner with administrative teams across multiple locations
• Support office operations including supplies, promotional inventory, mail, printing, binding, and shipping
• Assist with budget tracking, invoice processing, and expense management
• Help maintain a productive and professional office environment
• Build relationships with leaders, sales professionals, brokers, clients, and internal business partners
• Provide responsive administrative support across the sales organization
• Cross-train and provide backup support for other administrative professionals
• Participate in projects and process improvement initiatives

Requirements

• 3+ years of administrative support experience, preferably supporting leaders in a corporate or sales environment
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Ability to manage competing priorities, work independently, and meet deadlines in a fast-paced environment
• Demonstrated attention to detail and problem-solving skills
• Commitment to customer service
• Ability to handle confidential information with discretion and professionalism
• If working from home, cable broadband or fiber optic internet service with at least 10Mbps download/5Mbps upload
• Preferred: experience supporting senior leaders or executive-level stakeholders
• Preferred: health insurance, healthcare, or sales organization experience
• Preferred: budgeting, expense management, or accounting experience
• Preferred: project coordination or project management experience
• Preferred: experience with Salesforce, Concur, Wrike, or similar business applications
• Preferred: office operations or facilities coordination experience

Core Competencies

Demonstrates strong administrative support capabilities with expertise in calendar management, travel coordination, and expense management. Proficient in Microsoft Office Suite and skilled in maintaining professional relationships while managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

• Administrative Support Experience
• Microsoft Office Proficiency
• Organizational Skills
• Communication Skills
• Expense Management

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Travel Coordination
• Expense Reporting
• Budget Tracking
• Project Coordination

Soft Skills

• Time Management
• Multitasking
• Attention to Detail
• Problem-Solving
• Customer Service

Industry Keywords

• Corporate Environment
• Sales Environment
• Office Operations
• Facilities Coordination
• Healthcare Experience

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Salesforce
• Concur
• Wrike