Administrative Assistant – Hematology

Jobtailor; Atlanta (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor in Atlanta is seeking an experienced administrative professional to provide support for management in a research or program environment. You will handle calendars, respond to calls, prepare routine correspondence, and assist with budgets, grants, and travel logistics.

The role requires strong MS Office skills, proficiency with OneDrive/Zoom/Teams, and the ability to generate reports and manage office operations in a busy environment.

Qualifications

• Bachelor's degree or equivalent with five years of administrative experience.
• Proficiency with Microsoft Office (Outlook, PowerPoint, Excel).
• Experience with collaboration tools (OneDrive, Zoom, Teams).

Responsibilities

• Provide administrative support for general management or a specific program.
• Ensure office activities comply with policies and procedures.
• Respond to incoming calls and manage calendars.
• Prioritize meeting requests for management and prepare routine responses.
• Review correspondence and prepare routine responses.
• Prepare forms, grant applications, and program-related correspondence.
• Create and edit reports; prepare charts and graphs for reports and presentations.
• Schedule meetings and coordinate logistics for events and meetings.
• Prepare materials for meetings and special events.
• Process records and invoices; monitor account status and authorize expenditures.
• Assist with budgets, grants, and expense reports; coordinate travel arrangements.
• Maintain databases and spreadsheets; analyze data and generate reports.
• Organize files and documents; oversee office supplies and staff supervision when applicable.

Skills

Administrative Support

Calendar Management

Data Analysis

Budget Management

Education

Bachelor's degree or equiv. + 5 years admin exp

Tools

Microsoft Office

OneDrive

Zoom

Teams

Job description

• Provide administrative support for general management, a research environment, or a specific program
• Ensure office activities comply with Emory policies and procedures
• Respond to incoming telephone calls
• Maintain calendars and prioritize meeting requests for management
• Review incoming correspondence and prepare routine responses
• Complete forms, grant applications, and program-related correspondence
• Prepare charts and graphs for reports and presentations
• Create and edit scientific, programmatic, and departmental reports
• Schedule meetings and manage logistics for meetings and special events
• Prepare materials for meetings and special events
• Initiate, process, and maintain records and invoices
• Monitor account status, identify cost-effective solutions, and authorize expenditures when applicable
• Monitor or maintain budgets and grants, assist with budget development, and prepare expense reports and reimbursements
• Plan and coordinate travel arrangements
• Maintain databases and spreadsheets, analyze data, and generate reports
• Establish and organize files and documents
• Oversee ordering and maintenance of office supplies
• Supervise or direct support staff and/or students when applicable
• Perform related responsibilities as required

Requirements

• Bachelor's degree or equivalency of a high school diploma and five years of administrative experience
• Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel
• Experience with collaboration tools such as OneDrive, Zoom, and Teams

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and experience in managing budgets, grants, and office logistics. Skilled in data analysis, report preparation, and effective communication within a research environment.

Highest-signal resume keywords

• Administrative Support
• Budget Management
• Data Analysis
• Microsoft Office Proficiency
• Collaboration Tools Experience

ATS Optimization Keywords

Hard Skills

• Data Analysis
• Report Preparation
• Budget Management
• Grant Application Completion
• Calendar Management

Soft Skills

• Organizational Skills
• Communication Skills
• Supervisory Skills

Industry Keywords

• Administrative Support
• Research Environment
• Office Compliance
• Meeting Coordination
• Record Maintenance

Tools & Technologies

• Microsoft Office
• OneDrive
• Zoom
• Teams