Administrative Assistant, Math & Physics — Long Island

New York State Energy Research and Development Authority; Village of Westbury (NY); On-site; USD 45,000 - 48,000; Full time

Job summary

New York Institute of Technology invites applications for an Administrative Assistant in the College of Arts & Sciences on the Long Island campus. You will provide essential office support to the Math and Physics departments, reporting to the Chairs, and help ensure smooth operations across scheduling, budgeting, and communications.

The ideal candidate holds a BA/BS, is proficient with Microsoft Office and Adobe Sign, and can manage multiple tasks with attention to detail.

Qualifications

• Bachelor’s degree required; office administration experience preferred.
• Experience with Microsoft Office Suite and Adobe Sign.
• Strong organizational and communication skills, detail-oriented.
• Experience with Workday or PeopleSoft is desirable.

Responsibilities

• Assist chairs in Physics/Math with course schedules and faculty teaching responsibilities.
• Enter faculty compensation forms.
• Record and submit grades and withdrawals.
• Act as liaison between students and faculty.
• Maintain department budgets.
• Coordinate interviews and process employment paperwork.
• Support department communications and events.

Skills

Strong organizational skills

Excellent communication

Education

Bachelor's degree (BA/BS)

Tools

Microsoft Office Suite

Adobe Sign

Workday

PeopleSoft

Job description

New York Institute of Technology invites applications for an Administrative Assistant in the College of Arts & Sciences on the Long Island campus. You will provide essential office support to the Math and Physics departments, reporting to the Chairs, and help ensure smooth operations across scheduling, budgeting, and communications.

The ideal candidate holds a BA/BS, is proficient with Microsoft Office and Adobe Sign, and can manage multiple tasks with attention to detail.