Administrative Assistant

New York State Energy Research and Development Authority; Jonesboro (AR); On-site; USD 32,000 - 52,000; Full time

Job summary

New York Institute of Technology’s Jonesboro, Arkansas campus seeks an Administrative Assistant for its Department of Clinical Medicine. You will provide comprehensive administrative support, greet students and visitors, and help with day-to-day operations.

The role requires a high school diploma or equivalent with 2–3 years of clerical experience (or an Associate’s degree with 1–2 years). Proficiency in MS Office, Zoom, and Teams is essential.

Qualifications

• High school diploma required plus 2–3 years of administrative/clerical support experience or an Associates degree or higher with 1–2 years of experience in a professional office.
• Excellent interpersonal and organizational skills; ability to work independently and exercise good judgement.
• Proficiency in Microsoft Office and ability to coordinate virtual meetings using Zoom/Teams.

Responsibilities

• Greet students, visitors, and guests to the department.
• Transcribe dictation and originate written materials.
• Schedule and coordinate calendar and special events.
• Maintain files and databases; track department supplies and budget.
• Process forms and liaise between students and faculty.

Skills

Interpersonal skills

Organizational skills

Independent work

Judgement

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office

Zoom

Teams

Job description

Overview

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

The New York Institute of Technology's Jonesboro, Arkansas campus is seeking an Administrative Assistant to support the Department of Clinical Medicine. Reporting directly to the Chair of Clinical Medicine, the Administrative Assistant will provide comprehensive administrative support and assist with the day-to-day operations of the department. Responsibilities include, but are not limited to:

Responsibilities

• Greet students, visitors, and guests to the department.
• Originates written materials, transcribing dictation.
• Schedules and coordinating calendar and special events.
• Maintains files and databases.
• Keeps inventory of department supplies.
• Originates purchases and processing invoices for the department and faculty.
• Monitors and assist with department budget.
• Assists with projects.
• Answers questions, resolve problems as they arise.
• Takes meeting minutes
• Maintains information for department and/or school.
• Processes forms,
• Liaison between students and faculty
• Assists with Lab attendance.
• General administrative duties assigned by supervisor.

Qualifications

• High school diploma required plus 2-3 years of administrative/clerical support experience required OR Associates degree or higher preferred plus 1-2 years of administrative/clerical support experience required in a professional office.
• Excellent interpersonal skills, good computer skills, and solid administrative/organizational skills.
• Ability to work independently and have good judgement.
• Proficiency in Microsoft Office.
• Strong computer skills with the ability to organize virtual meetings, use of Zoom, Teams.
• Ability to quickly learn new systems/software packages.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal andprofessional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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