Administrative Assistant- Math & Physics

New York Institute of Technology; Village of Old Westbury (NY); On-site; USD 45,000 - 48,000; Full time

Job summary

New York Institute of Technology (Long Island campus) seeks an Administrative Assistant for the College of Arts & Sciences (CAS) to support the Math and Physics departments. Reporting to the Chairs, this role provides office and administrative support, including scheduling, budgeting, and handling faculty paperwork.

Ideal candidates hold a BA/BS, demonstrate strong organizational and communication skills, and are proficient with MS Office and systems like Workday and PeopleSoft.

Qualifications

• Must hold a BA/BS degree.
• Experience in administration preferred, with MS Office and Adobe Sign.
• Strong organizational and communication skills with attention to detail.
• Ability to follow procedures independently.
• Experience with Workday and PeopleSoft desirable.

Responsibilities

• Assist chairs in Physics/Math with semester schedules and teaching responsibilities.
• Enter faculty compensation forms.
• Record and submit grade changes and withdrawals.
• Act as liaison between students and faculty.
• Main contact for physics majors and math majors.
• Maintain department budget.
• Prepare and distribute appointment letters.
• Collect and store final grades and syllabi.
• Coordinate interviews for new faculty and process employment paperwork.
• Promote departmental events by posting flyers near Mathematics and Physics offices.
• Maintain classroom supplies and coordinate reordering.
• Other math/physics departmental duties as assigned.

Skills

Strong organizational & communication

Education

BA/BS degree

Tools

Microsoft Office Suite

Adobe Sign

Workday

PeopleSoft

Job description

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu .

New York Institute of Technology seeks an Administrative Assistant for the College of Arts & Sciences (CAS) at our Long Island campus. Reporting to the Chairs of the Math and Physics department, this person will provide office and administrative support for the Math and Physics departments.

Responsibilities

• Assisting chairpersons in Physics/Math departments in preparation of semester's course schedules and faculty members teaching responsibilities.
• Enter faculty members compensation forms
• Record and submit all changes of grades and withdrawals.
• Act as a liaison between students and faculty.
• Main contact person for physics majors and math majors.
• Responsible for maintaining the budget for both departments.
• Prepare and distribute appointment letters.
• Collect and store final grades and syllabi.
• Coordinate interviews for new faculty members and process employment paperwork.
• Department Communications and Events - Help promote departmental events by posting flyers and notices near Mathematics and Physics offices.
• Maintain availability of classroom supplies such as whiteboard markers and erasers. Monitor supply levels and coordinate with the secretary for timely reordering.
• Other math/physics departmental related duties as assigned by the chairs.

Qualifications

The candidate must hold a B.A/B.S. degree.

Previous experience in administration is preferred, including working with Microsoft Office Suite & Adobe Sign.

Strong organizational & communication skills and attention to detail.

Ability to follow established procedures independently.

Previous experience using Workday software and PeopleSoft desirable.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

Minimum Salary

USD $45,000.00/Yr.

Maximum Salary

USD $48,000.00/Yr.