Administrative Assistant

New York Institute of Technology; Jonesboro (AR); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Holidays

Retirement plans

Job summary

New York Institute of Technology seeks an Administrative Assistant at the Jonesboro, Arkansas campus to support the Department of Clinical Medicine. Reporting to the Chair, this role handles daily operations, scheduling, record-keeping, and liaison tasks with students and faculty.

The ideal candidate has a high school diploma (or higher education) with proven admin experience, strong Microsoft Office, and capable in Zoom/Teams. NYIT promotes equal opportunity and professional growth.

Qualifications

• High school diploma required plus 2-3 years of administrative/clerical support experience OR an Associate's degree or higher with 1-2 years of admin/clerical experience in a professional office.
• Excellent interpersonal skills, good computer skills, and solid administrative/organizational skills.
• Ability to work independently and have good judgement.
• Proficiency in Microsoft Office; strong Zoom/Teams skills.
• Ability to quickly learn new systems/software packages.

Responsibilities

• Greet students, visitors, and guests to the department.
• Transcribes dictation and prepares written materials.
• Schedules and coordinates calendar and special events.
• Maintains files and databases; keeps inventory of department supplies.
• Originates purchases and processes invoices; monitors department budget.
• Liaison between students and faculty; takes meeting minutes.

Skills

Interpersonal skills

Administrative skills

Organizational skills

Judgement

Communication

Education

High school diploma

Associates degree or higher preferred

Tools

Microsoft Office

Zoom

Teams

Job description

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu .

Responsibilities

The New York Institute of Technology's Jonesboro, Arkansas campus is seeking an Administrative Assistant to support the Department of Clinical Medicine. Reporting directly to the Chair of Clinical Medicine, the Administrative Assistant will provide comprehensive administrative support and assist with the day-to-day operations of the department. Responsibilities include, but are not limited to:

• Greet students, visitors, and guests to the department.
• Originates written materials, transcribing dictation.
• Schedules and coordinating calendar and special events.
• Maintains files and databases.
• Keeps inventory of department supplies.
• Originates purchases and processing invoices for the department and faculty.
• Monitors and assist with department budget.
• Assists with projects.
• Answers questions, resolve problems as they arise.
• Takes meeting minutes
• Maintains information for department and/or school.
• Processes forms,
• Liaison between students and faculty
• Assists with Lab attendance.
• General administrative duties assigned by supervisor.

Qualifications

• High school diploma required plus 2-3 years of administrative/clerical support experience required OR Associates degree or higher preferred plus 1-2 years of administrative/clerical support experience required in a professional office.
• Excellent interpersonal skills, good computer skills, and solid administrative/organizational skills.
• Ability to work independently and have good judgement.
• Proficiency in Microsoft Office.
• Strong computer skills with the ability to organize virtual meetings, use of Zoom, Teams.
• Ability to quickly learn new systems/software packages.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.