Administrative Assistant, Local Dispatch

Interstate Moving | Relocation | Logistics; Springfield (VA); Vor Ort; USD 38.000 - 52.000; Vollzeit

Zusammenfassung

Interstate Moving | Relocation | Logistics in Dulles, VA is seeking an Administrative Assistant for Local Dispatch to support on-site operations, handle phone calls, coordinate moves, and maintain schedules. You will assist with driver and crew assignments, prepare dispatch documents, and provide general clerical support to the dispatch leadership and operations team.

A strong administrative background, proficiency with MS Office, and reliable on-site presence are essential for delivering

Qualifikationen

• Strong administrative and clerical skills with scheduling and data entry.
• Professional phone etiquette for customer and driver interactions.
• Experience supporting leadership in operations or logistics.
• Proficiency with standard office software and ability to learn dispatch platforms.
• Organizational skills and attention to detail in a fast-paced setting.
• On-site availability in Dulles, VA.
• Experience in dispatch, transportation, moving, or logistics is beneficial.
• High school diploma or equivalent; further education adds value.

Aufgaben

• Answer and direct phone calls and coordinate local moves.
• Prepare and update dispatch documentation.
• Assist with driver and crew assignments.
• Communicate with customers and internal teams to ensure timely service.
• Perform general clerical duties and data entry.

Kenntnisse

Administrative Support

Data Entry

Scheduling

Communication

Office Software

Multitasking

On-site Availability

Dispatch/Logistics

Ausbildung

High School Diploma

Tools

MS Office Suite

Jobbeschreibung

Interstate Moving | Relocation | Logistics is part of the Interstate Family of Companies, a global group providing transportation, logistics management, moving, storage, and relocation services to government agencies, businesses, and residential customers for over 80 years. The company is ISO 9001:2015 certified and has earned a Best Practice designation for its leadership, documentation, and systems. Interstate was ranked #1 in customer satisfaction for 2020–2021 by the U.S. General Services Administration among domestic and international transportation service providers. The Washington Business Journal also recognized Interstate as the second largest office mover in the Greater Washington, D.C. area. Team members join a reputable organization committed to quality, customer service, and professional growth.

Role Description

The Administrative Assistant, Local Dispatch is a full-time, on-site role based in Dulles, VA. This position supports local dispatch operations by answering and directing phone calls, coordinating local moves, and maintaining accurate schedules and records. Responsibilities include preparing and updating dispatch documentation, assisting with driver and crew assignments, and communicating with customers and internal teams to ensure timely, efficient service. The role also involves general clerical duties such as data entry, file management, and maintaining office supplies, while providing administrative support to dispatch leadership as needed. The Administrative Assistant collaborates closely with operations staff to resolve scheduling issues and support smooth day-to-day logistics.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, data entry, and document management.
• Professional Phone Etiquette and Communication skills for interacting with customers, drivers, and internal teams.
• Experience with Executive Administrative Assistance or supporting leadership in an operational or logistics environment.
• Proficiency with standard office software (e.g., MS Office, email systems) and ability to learn dispatch or logistics platforms.
• Organizational skills with attention to detail and the ability to manage multiple tasks in a fast-paced setting.
• Reliable on-site availability in Dulles, VA, with a commitment to punctuality and service excellence.
• Prior experience in dispatch, transportation, moving, or logistics operations is beneficial.
• High school diploma or equivalent required; additional education in business, administration, or logistics is a plus.